Operations Administrator

Operations Administrator

At Precision Vehicle Holdings, we're a dedicated team of professionals with extensive experience in the processing of new vehicles. Our core strength lies in industry-leading software and systems that optimize every aspect of new vehicle processing. With a focus on efficiency and cutting-edge technology, we're committed to delivering excellence to our clients. Our team, comprised of logistics experts and automotive industry veterans, is passionate about crafting customized solutions to meet our clients' needs. Together, we empower leading automakers to thrive in today's fast-paced industry. We're committed to fostering a culture of safety, compliance, and excellence. We're looking for team members who prioritize safety by adhering to company policies, regulations, and applicable laws while embracing our core values. As part of our team, you'll play a crucial role in maintaining a safe and positive work environment by consistently following safety rules, operating guidelines, and procedures. Your commitment to continuous improvement will contribute to enhancing safety, efficiency, and overall workplace satisfaction. Join us in creating a workplace where every employee's well-being is paramount, and together, let's strive for excellence.

As an Office Administrator, you will collaborate closely with the People Services, Accounting, and Operations departments to provide essential support and address issues as they arise. Your role will involve managing a variety of tasks to ensure the smooth operation of daily office functions. Key responsibilities include overseeing general office maintenance, processing invoices, assisting with payroll and HR-related tasks, preparing reports, and maintaining accurate records for both employees and the office. The Office Administrator will also be responsible for:

• Maintaining a clean and organized office while ensuring it is fully stocked with necessary supplies.
• Overseeing the ordering, tracking, and management of supplies and vendor relationships. Managing and assisting the corporate accounting team with the approval process of vendor invoices.
• Verifying legitimacy and maintaining backup support of site credit card purchases to assist the corporate accounting team with GL account coding.
• Assisting with payroll processing, including resolving payroll issues, timecards, raises, and 401k.
• Submitting monthly reports for all employee work hours and handling union-related health and welfare, and pension reports.
• Serving as a liaison between the People Services team and employees across all shifts, addressing inquiries as they arise, and ensuring timely follow-up on all communications.
• Maintaining and updating all necessary personnel records, including ECNs, attendance, and paid time off accruals for all employees, ensuring supervisors are informed.
• Assisting People Services with FMLA leave, employment verifications, unemployment claims, wage records, pension-related inquiries, and related HR documents.
• Managing benefits paperwork for new hires and directing employees to the appropriate person for benefit questions.
• Responding to emails and providing administrative support to the Terminal Manager and Supervisors as required.
• Handling mail and package logistics for the office.
• Posting and managing compliance information on the site message board in collaboration with the People Services and Safety teams.
• Participating in the Site Management Development System.
• Performing data analytics to support business decisions and monitor productivity.
• Flexibility to adapt to various tasks and duties as assigned to support administrative needs.

We are seeking a detail-oriented and organized Office Administrator with 1-3 years of experience with managing administrative tasks, accounting, and human resources processes. The ideal candidate will demonstrate strong interpersonal skills, including active listening, effective verbal and written communication, and conflict resolution. They should be able to manage multiple tasks efficiently and communicate effectively with employees, vendors, and all levels of management.

• Knowledge and experience in payroll and accounting procedures, employee benefits and compensation programs, invoicing, HR processes, vendor management, employee and labor relations is required.
• Proficiency in Microsoft Office Suite (particularly Excel), ADP Workforce Now, and database management is required.
• Familiarity with union processes and regulations is a plus.
• Ability to handle confidential information and maintain privacy.
• Strong critical thinking skills to address complex issues and propose solutions.
• Must hold a current, valid driver's license and maintain a clean driving record.
• Ability to pass drug screening and criminal background check.

Physical Demands of the Job

• Occasionally required to lift up to 10 pounds.
• Work is performed primarily in a seated position with minimal stooping, standing, climbing, or walking involved.
• The work environment features low to moderate noise levels typical of standard office equipment.
• Ability to read and interpret documents such as safety rules, standard operating procedures, work instructions, manuals, and policies.
• Clear vision and physical agility are necessary to perform job duties.
• As an employee, you must retain a valid driver's license, free from any drug or alcohol-related convictions, and remain "insurable" while operating company owned or controlled vehicles.

Compensation Range

$50,000 - $55,000 USD

Management retains the right to modify this job description as needed.

Precision Vehicle Holdings is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetics, protected veteran or disability status or any other characteristic protected by federal, state, or local laws. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Please see our Candidate Privacy Policy for more information on how Precision Vehicle Holdings processes your personal information during the recruitment process and, if applicable based on your location, how you can exercise any privacy rights.