Administrative Assistant

Front Desk Office Administrator

Increase your chances of an interview by reading the following overview of this role before making an application.

Location: Coral Gables, Florida

Industry: Private Equity / Investment Management

Compensation: $65,000 Base Salary + $5,000 Annual Bonus

Total Annual Compensation: $70,000

About the Opportunity

A reputable private equity firm based in Coral Gables is seeking a polished, professional, and highly organized Front Desk Office Administrator to support the firm's day-to-day office operations and serve as the first point of contact for visitors, clients, and business partners.

This is an excellent opportunity for a personable and detail-oriented professional who thrives in a sophisticated, fast-paced corporate environment. The ideal candidate will demonstrate exceptional communication skills, strong organizational abilities, discretion, and a commitment to delivering a high level of service.

Fluency in both English and Spanish is required.

Key Responsibilities

• Front Desk & Reception: Serve as the primary point of contact for the office, welcoming visitors, greeting guests, and ensuring a professional first impression.
• Phone & Communication Management: Answer and direct incoming calls, manage general inquiries, and handle correspondence in a professional and timely manner in both English and Spanish.
• Office Administration: Provide general administrative support, including document preparation, filing, data entry, scanning, and maintaining organized electronic and physical records.
• Meeting & Conference Room Coordination: Schedule conference rooms, prepare meeting spaces, coordinate visitor arrivals, and ensure meetings run smoothly.
• Executive & Team Support: Assist investment professionals and senior leadership with administrative requests, calendar coordination, travel arrangements, and other office-related needs as required.
• Office Management: Monitor office supplies, coordinate deliveries and mail distribution, maintain office organization, and liaise with building management and external vendors.
• Vendor & Service Coordination: Assist with office maintenance, catering, courier services, and other operational requirements.
• Confidentiality & Professionalism: Handle sensitive information with discretion and maintain the firm's high standards of professionalism and confidentiality.
• Office Experience: Help maintain a welcoming, organized, and polished workplace for employees, clients, and visitors.

Qualifications & Requirements

• Previous experience in front desk reception, office administration, administrative assistance, or a similar corporate support role.
• Fluent in English and Spanish, both written and spoken.
• Excellent verbal and written communication skills.
• Professional demeanor with strong interpersonal and customer service abilities.
• Exceptional organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and calendar management.
• Ability to multitask, prioritize responsibilities, and work independently in a fast-paced environment.
• High level of discretion when handling confidential business and client information.
• Reliable, proactive, polished, and solutions-oriented.

Ideal Candidate Profile

The successful candidate will be personable, well-presented, and service-oriented, with the ability to interact confidently with senior executives, investors, clients, and external business partners. They should take pride in maintaining an exceptional office environment, anticipating needs, and ensuring that daily operations run seamlessly.

Experience within financial services, private equity, investment management, professional services, or another high-end corporate environment is preferred.

Compensation & Benefits

• Base Salary: $65,000 annually.
• Annual Bonus: $5,000.
• Total Annual Compensation: $70,000.
• Opportunity to join a reputable private equity firm in Coral Gables.
• Professional corporate environment with exposure to senior leadership and investment professionals.

How to Apply

Qualified candidates who are bilingual in English and Spanish and have a strong background in reception or office administration are encouraged to apply. xhyhwjd Please submit your resume for consideration.