Event Manager

ImmunityBio Event Manager

ImmunityBio is a vertically integrated commercial stage biotechnology company developing next-generation therapies that bolster the natural immune system to defeat cancers and infectious diseases. The company's range of immunotherapy and cell therapy platforms, alone and together, act to drive and sustain an immune response with the goal of creating durable and safe protection against disease. Why ImmunityBio?

• ImmunityBio is developing cutting-edge technology with the goal to transform the lives of patients with cancer and develop next-generation therapies and vaccines that complement, harness and amplify the immune system to defeat cancers and infectious diseases.

• Opportunity to join a publicly traded biopharmaceutical company with headquarters in Southern California.

• Work with a collaborative team with the ability to work across different areas of the company.

• Ability to join a growing company with professional development opportunities.

Position Summary

The ImmunityBio Event Manager will be responsible for planning, executing, and managing all aspects of medical and marketing events for the company, including conferences, symposia, educational programs, and speakers' bureau, ensuring compliance with industry regulations while achieving strategic objectives and promoting the company's brand image to healthcare professionals.

Essential Functions

• Develop comprehensive event plans aligned with marketing goals, product positioning, and regulatory compliance guidelines.
• Work with the commercial sales team to identify target audiences, select appropriate event formats (in-person, virtual, hybrid), and determine venue locations.
• Manage event budgets, including vendor negotiations and cost control.
• Coordinate all logistical aspects of events, including booth design and set up, catering, AV equipment, registration, transportation, and on-site staffing.
• Oversee event setup and breakdown, ensuring compliance with venue requirements and safety protocols.
• Manage speaker recruitment, presentations, and speaker rehearsals.
• Manage contract review process, HCP agreements, vendor setup, Purchase Requests and Purchase Orders, and work with accounting to ensure vendors and speakers are paid in a timely fashion.
• Develop event marketing materials, including invitations, website content, promotional emails, and social media campaigns.
• Manage pre-event communications with attendees, speakers, and vendors.
• Coordinate post-event follow-up activities, such as attendee surveys and data analysis.
• Ensure all events adhere to pharmaceutical industry regulations regarding marketing practices, disclosure statements, and healthcare professional interactions.
• Monitor and manage compliance risks associated with event planning and execution.
• Collaborate with cross-functional teams including sales, marketing, medical affairs, and legal to align event objectives with company strategy.
• Build relationships with key healthcare professionals, thought leaders, and industry associations.
• Performs ad-hoc and cross-functional duties and/or projects assigned to support business needs and provide developmental opportunities.

Education & Experience

• High School Diploma with 9+ years of progressive experience in event planning and execution required; or
• Bachelor's degree in marketing, event management, or a related field with 5+ years of progressive experience in event planning and execution required
• 2+ years of event management experience within the pharmaceutical industry required

Knowledge, Skills, & Abilities

• Strong understanding of pharmaceutical marketing regulations and compliance guidelines.
• Excellent project management skills, including budgeting, timeline management, and risk assessment.
• Exceptional communication and interpersonal skills to interact with diverse stakeholders.
• Proficiency in event management software and digital marketing tools, i.e. Jira, Concur, Dynamics 365, Monday.com.
• Ability to self-direct projects and work with little supervision.
• Demonstrated ability to manage multiple projects at the same time (e.g., event logistics, booth management company, event-related advertising etc.)
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to be flexible and effectively adapt to changing priorities in a fast-paced environment

Working Environment / Physical Environment

• This position will work remotely.
• Must reside within approximately 30 minutes of a major airport.
• Travel 60%-70% of the time is required.
• Regular work schedule is Monday – Friday, within standard business hours. Flexibility is available with manager approval.
• Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer.
• Lift and carry materials weighing up to 20 pounds.

This position is eligible for a discretionary bonus and equity award. The annual base pay range for this position is below. The specific rate will depend on the successful candidate's qualifications, prior experience as well as geographic location.

National Market (all markets unless identified as Premium)

$103,000 (entry-level qualifications) to $113,300 (highly experienced) annually

Premium Market (Premium markets include Los Angeles, San Diego, San Francisco, New York City, Chicago, & Boston)

$115,000 (entry-level qualifications) to $126,500 (highly experienced) annually

ImmunityBio uses artificial intelligence (AI) tools to assist with sourcing and identifying potential candidates for open positions. These tools help us reach qualified applicants and improve the efficiency of our recruitment outreach. No preference is given to applicants sourced or identified by AI tools.

Important: AI is not used to screen, evaluate, rank, assess, or make hiring decisions about applicants. All applications are reviewed by human recruiters and hiring managers. Hiring decisions are made solely by ImmunityBio personnel without automated decision-making.

We are committed to equal employment opportunity and ensure that all candidates are assessed based on their qualifications, skills, and experience through human review.

ImmunityBio employees are as valuable as the people we serve. We have built a resource of robust benefit offerings to best support the total wellbeing of our team members and their families. Our competitive total rewards benefits package, for eligible employees, include: Medical, Dental and Vision Plan Options • Health and Financial Wellness Programs • Employer Assistance Program (EAP) • Company Paid and Voluntary Life/AD&D, Short-Term and Long-Term Disability • Healthcare and Dependent Care Flexible Spending Accounts • 401(k) Retirement Plan with Company Match • 529 Education Savings Program • Voluntary Legal Services, Identity Theft Protection, Pet Insurance and Employee Discounts, Rewards and Perks • Paid Time Off (PTO) includes: 11 Holidays • Exempt Employees are eligible for Unlimited PTO • Non-Exempt Employees are eligible for 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days and 1 Cultural Day • We are committed to providing you with the tools and resources you need to optimize your Health and Wellness.

At ImmunityBio, we are an equal opportunity employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.