Staff Accountant

Job Description

Job Description

We are looking for a detail-oriented Staff Accountant to support key finance operations in Fremont, California. This Long-term Contract position will contribute to both payables and receivables activities, helping maintain accurate records, steady cash visibility, and timely transaction processing. The role is well suited for someone who communicates effectively, works carefully with financial data, and collaborates well across vendors, customers, and internal teams.

Responsibilities:
• Manage vendor invoices from intake through approval by reviewing supporting documents, assigning proper account coding, and confirming authorization before payment is released.
• Handle customer billing and cash application activities, track open balances, and assist with follow-up efforts to support timely collections and accurate receivables reporting.
• Maintain vendor records within the accounting system, confirm payment details directly with suppliers, and resolve invoice or remittance questions professionally.
• Review employee expense submissions and reimbursements for policy compliance, completeness of backup, and accurate processing through the expense platform.
• Reconcile corporate card activity and bank transactions, research exceptions, and ensure all entries are supported and recorded correctly.
• Prepare journal entries, accruals, and account reconciliations that support monthly and year-end close requirements, including subledger-to-general-ledger tie-outs.
• Assist with cash reporting by updating weekly cash activity schedules and compiling finance meeting support related to liquidity and spending trends.
• Support sales and use tax activity by reconciling tax data, assisting with filings, and coordinating accurate reporting between financial records and tax tools.
• Provide documentation for audit requests, respond to finance inquiries, and help maintain sound accounting controls and compliance with established policies.
• Contribute to process enhancements that improve accuracy, efficiency, and timeliness across accounts payable, accounts receivable, and related accounting workflows.• Experience in staff accounting or a similar finance role with hands-on exposure to accounts payable, accounts receivable, and general ledger support.
• Working knowledge of journal entries, account reconciliations, and month-end close procedures.
• Familiarity with sales tax, use tax, or broader corporate tax support activities.
• Strong Excel skills and comfort working with accounting and expense management systems.
• High attention to detail with the ability to manage multiple priorities accurately and on schedule.
• Clear written and verbal communication skills for working with vendors, customers, and internal business partners.
• Ability to investigate discrepancies, solve transactional issues, and maintain organized financial documentation.