ADMINISTRATIVE ASSISTANT II

Administrative Assistant II

Position Title: Administrative Assistant II

O2EPCM, Inc. is a prominent award-winning experienced firm providing professional, technical, consulting and management services in the planning, design, engineering and construction industry to local, state, federal government agencies, utility companies and private clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. We are seeking a senior electrical estimator/engineer to join our team and contribute to our ongoing success. In this role, you will play a pivotal part in ensuring the successful planning and execution of electrical projects.

Salary Range: $49,000 - $52,000

Location: Onsite (Los Angeles, CA)

Type: Full-Time

Employee Benefits:

• 100% paid base coverage (Health, Vision, & Dental insurance)
• 401(k)
• Paid Holidays
• Paid Sick
• Paid Vacation
• EAP - Employee Assistance Program

Position: Administrative Assistant II

Position Description Summary: The position will provide administrative support to the airport development group cost accounting team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new timekeeping app users and providing other administrative support to group as needed. Essential job duties include performing a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor; performing various administrative, clerical, data collection, data entry, and report writing tasks; receiving direction from immediate supervisor in completing non-routine assignments; gathering statistics and general data; reviewing and combining this information into established reports for use internally; scanning documents and reports as required; developing new reports or revising existing reports, as directed; distributing reports as directed by immediate supervisor; originating correspondence and reports not requiring the personal attention of immediate supervisor; preparing general correspondence and maintaining general files; answering telephone, taking and relaying messages, screening callers and directing calls accordingly; receiving, sorting, and distributing mail; maintaining an organized workspace by keeping documents and supplies properly stored; contributing to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders; performing other responsibilities associated with this position as may be appropriate.

Hardware/Software Knowledge: Proficiency in Microsoft Office Suite of software is required. Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.

Professional Experience Level/Other Qualifications: Good written and oral communication, organizational, and interpersonal skills are required. A working knowledge of TDG policies and procedures is preferred. Self-starter, multi-tasker. Ability to bring assignments to completion independently. Ability to work in a high volume, dynamic team environment. Proven record of accomplishments of office administration. Prolog experience. Flexible attitude to changing conditions. Accountable and dependable to follow through with tasks/project.

Education/Training: High school diploma (or equivalent) and five years or more of relevant work experience.

Element-Specific Requirements/Notes: May assume other duties as required/needed. This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA's Pilot Policy for details.

Most updated resume

Certifications or Licenses obtained

3-4 Professional References

Project List with values, dates, and company of any projects worked

O2EPCM, Inc. is a prominent award-winning experienced firm providing professional, technical, consulting and management services in the planning, design, engineering and construction industry to local, state, federal government agencies, utility companies and private clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.

Employee Benefits:

• 100% paid base coverage (Health, Vision, & Dental insurance)
• 401(k)
• Paid Holidays
• Paid Sick
• Paid Vacation
• EAP - Employee Assistance Program

NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.