Administrative Assistant

Firm Overview:

Kim & Serritella LLP (K&S) is a law firm led by founders Hee-Jean Kim and James Serritella, bringing together experienced lawyers and legal professionals. The firm is dedicated to a clients-first approach that emphasizes strategic, effective, and ethical representation. K&S is committed to delivering high-quality legal services tailored to the needs of clients of all sizes. Team members collaborate to provide big-firm experience with personalized attention and service. The firm values professionalism, integrity, and strong client relationships in all aspects of its work.

Role Description:

K&S is seeking an experienced, highly organized and detail-oriented Administrative Assistant who is able to exercise discretion when handling sensitive information and who is a consummate professional whether working with other members of the firm, vendors or clients. As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our firm.

Core Duties:

• Perform general office tasks, including filing, photocopying, scanning, mailing and managing documents.
• Oversee and coordinate day-to-day administrative tasks, including managing schedules, appointments, and meetings as required, ensuring timely reminders and logistics.
• Assist with time entry and bookkeeping tasks using Clio and QuickBooks software.
• Opportunity to support legal activities, including preparation of legal documents, and case management.
• Maintain accurate and up-to-date records, ensuring adherence to retention and confidentiality requirements.
• Draft and proofread emails, letters, and other communications for accuracy and clarity, maintaining a professional and respectful tone.
• Monitor and maintain office supplies, equipment, and technology to facilitate efficient operations and ensure shared spaces are neat, organized, and presentable.
• Prepare and process office-related documentation, such as contracts, agreements, and reports.
• Track office expenses and be responsible for the timely payment of expenses.

Required Skills:

• Knowledge of Microsoft Office Suite.
• Familiarity and ease with technology.
• Excellent organizational skills.
• Ability to multi-task with attention to detail.
• Ability to work in a fast-paced environment with varying levels of urgency and deadlines.
• Ability to work with minimal supervision and a general can-do attitude.
• Excellent verbal communication and interpersonal skills.
• Ability to utilize computer skills including word processing, data entry, email correspondence, etc., with ease and accuracy.
• Ability to operate as a team player.
• A motivated and curious mind.

Qualifications:

• Bachelor's degree required.
• Experience working in a corporate environment with prior law firm experience a plus.

Salary:

Commensurate with experience/$60,000 - $75,000

Benefits:

• Medical insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401(k)