Supervisor of Collections and Receivables

Supervisor AR Essential Functions

Supervisor AR Essential Functions include but are not limited to the following:

• Responsible for the daily AR general ledger activities and monthly financial reporting for distribution to management, including budget variance analysis as needed.
• Prepare month end journal entries.
• Use monthly bank statements to process bank reconciliation and maintain corresponding excel reports for bank accounts, send audited bank recs to CFO each month.
• Once POS is closed for the month, run monthly statement reports such as dues posting, locker fees, misc. annual fees (MGA, MOB, BCA, Trail Fees, Holiday Fund), interest fees, deferred revenue, Upgrade Fees and others as required.
• Responsible for the review and/or completion and accuracy of assigned balance sheet reconciliations including cash, AR, deferred revenue, and intercompany.
• Review the monthly calculation of the liquor, occupancy, and sales tax reports including the quarterly Battery Tax report. Includes financial reporting for licensing, permits, and handling audits as they arise.
• Responsible for maintaining the financial and point of sales codes corresponding to the correct general ledger accounts.
• Manage all collection processes for membership accounts.
  • Contacting past due members via phone and e-mail for resolution of outstanding account balances; Establish payment plans with members for outstanding balances.
  • Prepare and send out 60 day and 209 collection letters to delinquent members.
  • Responsible for implementation and maintenance of utilizing a local attorney office for future demand letters and resulting in small court judgment claims with status reports to be provided monthly, etc.
  • Attend monthly collection executive committee meetings with POA.

• Maintain the 90 plus day Delinquency Flash Report; submit to CFO and the Board of Directors a report in summary format from this report. Including the pre-statement collection report (Aging).

• Maintain the 1620 Bad Debt Reserve spreadsheet to record the proper reserve for bad debt monthly and submit spreadsheet to CFO for month end closeout.
• Audit Banquet Coordinators Commission Reports for accuracy prior to turning into Payroll after end of month Banquet and POS close out.
• Audit Banquet Managers corresponding Banquet Revenue GL Accounts, post revenue data in Commissions Report and submit report to Controller and Payroll after end of month Banquet and POS close out.
• Run monthly auto-draft for participating members and all reports on or around 20th of each month.