Administrative and Communication Coordinator - Living Waters of Hope

Job Description

Job Description

Administrative and Communication Coordinator - Living Waters of Hope

Administrative & Communications Coordinator

  Mission Statement

  Living Waters of Hope exists to restore hope and dignity to women affected by domestic abuse and to equip others to do the same using the Word of God as the source of hope and healing.

  We are a 501c3 ministry seeking a candidate who deeply   resonates with and is passionate about our mission, and who desires to be part of meaningful, life-impacting work. Applicants must affirm and be willing to uphold the organization’s mission and Statement of Faith reflecting a Christian world view.

Living Waters of Hope provides services to:

• Support: Online support classes to women across the United States
• Train: Training is available for faith leaders, friends, and family members of victims and survivors of domestic abuse.

Position Summary

The Administrative & Communications Manager provides essential operational, financial, and communication support to  Living Waters of Hope (LWOH) . This role is vital in supporting the Executive Director and ensuring the smooth day-to-day operations of the organization.

This is a  hybrid position for someone living in or within 30 minutes of Canby, OR, requiring a highly organized, detail-oriented, and compassionate individual who can manage a wide range of administrative, financial, and communication tasks. In addition, we are looking for someone who has great relational skills and marketing experience.

Position Details

• Hours: 25-30 hours per week
• Pay: $22 - $24
• Location: Hybrid (remote with some in-person and local responsibilities)
• Reports to: Executive Director

Core Values

We are seeking a team member who demonstrates:

• Integrity
• Professionalism
• Honesty and trustworthiness
• A positive, teachable attitude
• Compassionate and empathetic approach
• Ability to receive constructive criticism
• Ability to resolve conflict in a healthy and respectful manner

Key Responsibilities

1. Administrative Support

Goal: Support the Executive Director and other team members to ensure the smooth operation of Living Waters of Hope.

• Handle incoming and outgoing correspondence (email, phone, and mail)
• Maintain office supplies and printed materials (inventory and ordering)
• Assist with reports, statistics, and information for the Executive Director
• Submit staff hours for payroll processing every two weeks
• Onboard new employees and assist with staff coordination
• Maintain compliance with legal and governmental requirements for nonprofits
• Support ministry operations through IT, systems platforms, and software needs
• Maintain organized digital and physical filing systems
• Coordinate schedules, meetings, and administrative workflows
• Perform accurate data entry and record keeping
• Assist other team members as needed to support overall operations
• Help with special projects and events as assigned

2. Bookkeeping & Financial Coding

• Review and code financial transactions (expenses and income) according to the chart of accounts provided by the accountant
• Organize and maintain digital financial records
• Input checks into the Bloomerang software
• Ensure accuracy, completeness, and consistency of all coded transactions
• Communicate with the accountant regarding discrepancies or questions
• Meet monthly deadlines for financial coding and reporting
• Maintain strict confidentiality of all financial information

3. Communications & Digital Platform Management

• Assist in managing internal and external communications (emails/newsletters)
• Ensure consistent messaging aligned with LWOH’s mission and values
• Coordinate communication between staff, volunteers, donors, and stakeholders
• Support content organization for social media, website, and outreach
• Maintain and manage digital platforms, including:
  • Google Workspace (Google docs and worksheets)
  • Kajabi
  • Bloomerang
  • Zoom
  • Canva
  • Facebook/Instagram/Pinterest
  • Excel
  • Ensure systems are efficient, accessible, and integrated

4. Community/Church Liaison Assistant

• Assist the Executive Director and Program Manager with church and community relationships
• Keep the resource and referral list up to date
• Provide general support to advance the mission and outreach of LWOH

5. Marketing Assistant

• Plan and implement marketing strategies for social media, ads for the Oasis classes, webinars, trainings, and events.  
• Create posts and ads reflecting the brand and LWOH messaging
• Keep up with marketing trends and training
• Track performance indicators

6. Ministry & Program Support

• Assist the Program Manager with Oasis-related programming and coordination
• Help manage donor gifts and relationships with care and professionalism
• Provide general support to advance the mission and outreach of LWOH
• Assist in being a liaison to churches and community ministries and organizations

Qualifications

• A heart to work for a non-profit biblically based ministry serving abused women
• Proven experience in administrative tasks and responsibilities
• Strong written and verbal communication skills
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Proficiency with computer software and digital platforms
• Ability to work independently with a self-starter mindset
• Ability to work as a team player
• Familiarity with basic bookkeeping
• Ability to manage multiple systems and responsibilities effectively
• High level of integrity and ability to maintain confidentiality
• Teachable attitude with a positive, solution-oriented approach
• Passion for the mission of Living Waters of Hope: restoring hope and dignity to women affected by domestic abuse and equipping others to do the same
• Demonstrates a professional attitude, presence, and appearance

Preferred Qualities

• Experience working in nonprofit or ministry environments
• Experience with IT platforms, AI, and management systems
• Ability to improve systems and streamline processes
• Experience in grant writing, submission, and follow-up
• Compassion and sensitivity when supporting survivors of domestic abuse
• Strong interpersonal and relational skills
• Canva and social media experience is a plus