HR Assistant

Human Resources Assistant

Adams Outdoor Advertising (AOA), the 4th largest and largest private Outdoor Advertising firm in the U.S., is seeking a Human Resources Assistant to support the HR Generalist, HR Manager, and CHRO. Daily duties will span across several areas of HR work and will flex according to the needs of the business. The HR Assistant provides administrative and operational support to the Human Resources department. This role assists with recruiting, onboarding, employee records management, benefits administration, compliance activities, and general employee support. The HR Assistant helps ensure efficient HR operations while maintaining confidentiality and delivering excellent customer service to employees and management. Essential functions of position include:

• Provide administrative and operational support for all human resources functions, including recruitment, onboarding, employee records management, benefits administration, leave administration, compliance, and employee services.
• Assist with recruiting activities by posting open positions, scheduling interviews, coordinating candidate communications, conducting pre-employment screenings, and supporting the onboarding process for new hires.
• Maintain accurate employee records and HRIS data, process personnel changes, prepare employment-related documentation, and ensure confidentiality of sensitive employee information.
• Respond to employee inquiries regarding company policies, benefits, payroll, leave programs, and general HR processes, escalating complex issues as appropriate.
• Support benefits administration activities, including enrollments, qualifying life event changes, open enrollment, and communication with employees and benefit vendors.
• Assist with leave administration by tracking requests, collecting documentation, maintaining records, and coordinating with employees and managers throughout the leave process.
• Ensure compliance with company policies and federal, state, and local employment laws by maintaining required documentation, supporting audits, and assisting with employment eligibility verification and record retention requirements.
• Coordinate employee engagement initiatives, training programs, recognition activities, and other HR-sponsored events and programs.
• Generate HR reports, maintain spreadsheets and tracking logs, and assist with special projects and process improvement initiatives to support departmental goals.
• Build and maintain positive working relationships with employees and management while providing exceptional customer service and support.

Preferred qualifications:

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• One to three years of administrative, HR, or related office experience.
• Strong communication, interpersonal, organizational, and customer service skills.
• Ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Demonstrated professionalism, discretion, integrity, and confidentiality.
• Strong problem-solving skills with the ability to learn quickly and adapt to changing priorities.
• Proficiency in Microsoft Office and the ability to learn HRIS and other HR technology systems.

Adams Outdoor Advertising:

• AOA, founded in 1983 by Steve Adams, is the 4th largest, and largest privately-held, Outdoor Advertising operator in the U.S. AOA operates in the following 14 markets: Ann Arbor/Kalamazoo/Lansing (MI), Beaufort/Charleston/Florence (SC), Charlotte/Winston-Salem (NC), Eastern Pennsylvania (PA), Madison (WI), Norfolk (VA), Peoria/Champaign (IL) and Ohio (OH).
• Searchlight Capital Partners, a leading global private investment firm, in partnership with British Columbia Investment Management Corporation, one of the largest asset managers in Canada, invested in AOA in 2021.

The above statements are intended to describe the general nature and level of work being performed by the people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the job.