Administrative Assistant

Job Full Description

Job Opportunity: Administrative Assistant

Location: Charleroi, PA
Position: Administrative Assistant
Industry: Client Office Support

Job Summary

Our client in Charleroi, PA, is seeking a reliable, organized, and detail-oriented Administrative Assistant to provide general office and clerical support. The ideal candidate will have strong communication skills, basic computer knowledge, and experience handling customer calls, filing, mailing, and invoicing.

Key Responsibilities

• Answer incoming customer calls and direct calls to the appropriate department or individual.
• Provide professional and courteous customer service by phone and email.
• Perform general administrative and clerical duties to support daily office operations.
• Maintain and organize physical and electronic files and records.
• Prepare, sort, and distribute incoming and outgoing mail.
• Assist with invoicing, including preparing invoices, entering information, and maintaining billing records.
• Enter data accurately into Microsoft Office programs, including Word and Excel.
• Prepare, type, and format documents, letters, and other office correspondence.
• Maintain office supplies and assist with keeping the office organized.
• Perform data entry, scanning, copying, and document filing.
• Assist with scheduling, recordkeeping, and other administrative tasks as needed.

Qualifications

• Previous administrative or office experience preferred.
• Basic proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Good organizational skills and attention to detail.
• Ability to multitask, prioritize assignments, and meet deadlines.
• Professional phone etiquette and customer service skills.
• Ability to work independently and as part of a team.

Ideal Candidate

We are looking for someone dependable, professional, and eager to support the day-to-day operations of a busy office. The ideal candidate is comfortable answering phones, assisting customers, managing paperwork, and handling basic invoicing and computer tasks.

Interested candidates are encouraged to apply!

Washington County, PA
3490
168 West Chestnut Street
Washington, PA 15301