Logistics Administrator

Logistics Administrator

Southern California (Field Operations)

Absolute International Security is a leading provider of professional security guard services in the Southern California region. We are dedicated to providing exceptional service to our local businesses and clients through a focus on integrity, vigilance, professionalism, and reliability. You will be a part of a team that strives to make a positive impact on our company culture as well as on the communities we serve.

Job Title: Logistics Administrator

Pay Rate: $23.50 - $25.00

Location: Irwindale, CA

Available Job Schedules:

• Monday - Friday, 9AM - 6PM

FLSA Status: Full-Time, Non-Exempt

Job Overview

Absolute International Security is seeking a highly organized and dependable Logistics Administrator to provide day-to-day support to the Logistics department. This role is responsible for coordinating critical operational functions: our vehicle fleet, employee uniform program, facility maintenance, and vendor management. This position serves as the backbone for our day-to-day operational readiness. The ideal candidate is highly dedicated, organized, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Fleet Management

• Maintain preventive maintenance schedules and coordinate repairs across the vehicle fleet.
• Track registration, licensing, insurance, and compliance renewals.
• Monitor fuel usage, fuel cards, and vehicle-related costs.
• Coordinate vehicle assignments and manage scheduling conflicts.
• Evaluate repair-vs-replace decisions and support fleet budget planning.
• Respond to breakdowns and unplanned vehicle issues to minimize operational disruption.

Uniform & Inventory Management

• Manage uniform ordering, sizing, distribution, and reordering processes.
• Track inventory levels to prevent stockouts or overordering.
• Coordinate new hire uniform issuance and onboarding logistics.
• Manage vendor relationships for uniform suppliers, including quality and delivery issues.
• Maintain accurate records of who has been issued what, including exchanges and returns.

Facilities Coordination

• Triage and prioritize facility maintenance requests.
• Coordinate and evaluate vendors/contractors (cleaning, HVAC, landscaping, etc.).
• Support space planning and office/facility moves.
• Conduct or coordinate routine safety and compliance checks.
• Respond to urgent facility issues, including outside standard business hours as needed.
• Track facilities budget and spend.

Cross-Functional Coordination

• Prioritize and manage competing, time-sensitive requests across fleet, uniforms, and facilities.
• Maintain a master calendar of recurring deadlines (renewals, PM schedules, inspections, contracts).
• Collaborate with Operations, HR, Finance, and other department leaders on budgets and operational needs.
• Document processes and maintain organized records for continuity and cross-training.
• Provide responsive, professional service to internal "customers" (employees and managers).

Minimum Qualifications

Education

• High school diploma or GED required.
• Associate's or Bachelor's degree preferred.

Experience

• Minimum 2 years of logistics, fleet administration, facilities coordination, procurement or related experience required.
• Previous experience in security or similar industry preferred.

Additional Requirements

• Must be at least 26 years old
• Must possess a valid driver's license in good standing.
• Ability to pass a background check, drug screening, and additional screening requirements
• Strong organizational skills with proven ability to manage multiple priorities simultaneously
• Proficiency in Microsoft Excel/Google Sheets (comfortable with formulas, tracking logs, and basic reporting)
• Excellent written & verbal communication and interpersonal skills
• Strong multi-tasking, task management, and attention to detail
• Possesses a professional and customer service oriented demeanor with emphasis on team collaboration and conflict resolution
• Ability to work in fast-paced environments and handle emergencies calmly under pressure.
• Acts with confidentiality and discretion
• Demonstrates initiative and self-motivation
• Must be dependable, committed to ethical conduct, and acts with integrity
• Available to work outside standard business hours and on weekends, as needed

Additional Information / Benefits

• Paid Time Off (PTO)
• Premium Shift Pay for Holidays Worked
• 401(k) Retirement Plan
• Health / Dental / Vision Insurance
• Paid Sick Leave
• Training and Career Development
• Employee Assistance Programs

This position is at-will, and job duties/schedules may be adjusted based on client requirements or operational needs.

Absolute International Security is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.