Gallery and Programs Associate

Gallery And Programs Associate

Join our dedicated team at Foothills Art Center, established in 1968, and contribute to enriching our community through exhibitions, education, and programs. We are seeking an enthusiastic Gallery and Programs Associate to help shape positive visitor experiences. This is an entry-level position.

Type: Part-Time, Non-exempt

Hourly Rate: $16 per hour

Anticipated Start Date: July 2026

Reports to: Director of Learning and Engagement

Position Summary

The Gallery and Programs Associate position is centered around visitor services and community programs. Primarily stationed at the front desk of Astor House, this role serves as the liaison between the Foothills Art Center (FAC) and its guests, actively promoting our mission: "We create stronger community through art." The associate engages with visitors and works behind the scenes to ensure operational efficiency, with collaboration across all FAC staff being vital to success.

Working Environment

The FAC team thrives in a fast-paced environment, handling a wide range of responsibilities from administrative tasks to community engagement. FAC is one organization operating out of two buildings, Creative Campus (education) and Astor House (exhibitions). The associate will be instrumental in supporting programming and events at both locations, and occasionally at offsite locations.

Responsibilities

Visitor Services and Administration

• Provide exemplary customer service during interactions with visitors, volunteers, and staff in person, via email, and by phone.
• Act as the first point of contact for inquiries about exhibitions, classes, and workshops, promoting participation in education and public programs.
• Use CRM software to process transactions and maintain accurate records, which include visitor attendance and demographics to support organizational planning.

Programming and Events Support

• Building classes, programs, and events in CRM software.
• Maintain communication with adult education instructors and students.
• Prepare for and facilitate programs such as Gallery Tours, Artful Journeys, and SPARK!
• Provide onsite support for evening and weekend events, including but not limited to exhibition openings, LATE NIGHT, ARTSWEEK, and the Holiday Art Market.

Retail Shop Coordination

• Work with staff to coordinate retail items, entering inventory in CRM software, printing price labels, and receiving inventory from artists.
• Help maintain and promote the retail shop space, ensuring its cleanliness and organization.

Volunteer Support

• Help train new volunteers who sign up for front desk shifts and support with volunteer coordination during the Holiday Art Market.
• Support with volunteer events, including the annual Volunteer Soiree and Volunteer Pop Up Show.

Facilities Oversight

• Perform opening and closing duties for Astor House, including light cleaning, trash removal, and ensuring a welcoming and safe environment.
• Maintain the front desk area by ensuring marketing materials are current, and keeping the space tidy.
• Conduct inventory counts and restock supplies as needed, maintaining a seamless operations experience.

Qualifications

Minimum Qualifications

• Ability to multitask and proficiency with computers; willingness to learn CRM software.
• Moderate physical activity required, including lifting 30+ lbs., and moving throughout the facility.
• Strong interpersonal skills with a commitment to working with diverse groups of people.

Preferred Qualifications

• Bachelor's degree in Art Education, Museum Studies, Arts Administration, or related fields.
• Previous experience in a visual arts organization and teaching roles.

Required Qualifications

• Strong writing, verbal, and public speaking abilities for effective communication.
• Detail-oriented, self-motivated, and capable of working both independently and as part of a team.
• Passion for visual arts and dedication to Inclusion, Diversity, Equity, and Access (IDEA).

Benefits

This part-time, non-exempt position pays $16/hour. Typical work hours range between 9:30 AM to 5:30 PM during the week, with occasional evening and weekend shifts. Expected hours per week range from 14-25 hours, and occasionally more during heavily programmed periods. Part-time employee schedules vary each semester, depending on operating hours and the availability of other front desk staff. Non-exempt employees are eligible to participate in FAC's Simple IRA plan, which provides a 3% match on funds contributed by the employee.

How to Apply

To apply, submit a cover letter and resume in PDF format to View email address on click.appcast.io with "Gallery and Programs Associate" in the subject line. Your cover letter should align with FAC's mission and address your qualifications and experience relevant to this position. Applications will be reviewed on a rolling basis until filled. No phone calls, please.

Foothills Art Center values equal employment opportunities, encouraging candidates from traditionally marginalized communities to apply. All applications and nominations will be handled confidentially.