Office Assistant

Overview

MG2, an affiliate of Colliers Engineering & Design is seeking an Office Assistant to work in our Mclean, VA office. The Office Assistant acts as the central point person to efficiently support daily office operations. The Office Assistant will manage office supplies, coordinate events (catered lunches and team gatherings), troubleshoot minor IT and AV issues, and partner with vendors and building management to maintain our workspace. This role will also handle parking passes, access cards, and facility maintenance while delivering exceptional customer service to employees and clients. This role will be expected to stay one step ahead by anticipating needs and proactively supporting office well-being. Occasionally will need to support our DC office. This person would also be a liaison for inter-office sustainability best practices.

Responsibilities

• Support office operations and collaborate with leadership on office needs.

• Manage office seating changes and furniture reconfigurations.

• Organize and execute event setup, cleanup, and catering for all major office meetings.

• Provide IT/AV support for onboarding, meetings, and events.

• Assess facilities maintenance needs and coordinate repairs with vendors and contractors.

• Request and coordinate building resources with property management.

• Manage copier/printer services, supplies, and color calibration standards.

• Coordinate IT issues on print servers and troubleshoot software problems.

• Assist with preparing and shipping large architectural drawings and documents.

• Order office and kitchen supplies; manage costs and special requests.

• Oversee mailroom operations including USPS, FedEx, and delivery management.

• Research and implement efficient vendor services with the Office Services Manager.

• Support special projects and archiving initiatives, as directed by the Office Services Manager.

• Manage front desk, access cards, and parking garage access needs.

• Implement and maintain Health & Safety processes.

Qualifications

• 2+ years of facilities or office management or related experience.

• 2+ years of onboarding and offboarding employees.

• Proficient in handling minor IT support and AV equipment.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and quick to learn new software.

• Dependable and professional demeanor, comfortable interacting with high-level clients.

• Proven ability to handle multiple tasks simultaneously and prioritize urgent needs.

• High level of attention to detail necessary for handling sensitive documents and contracts.

• Experience with office furniture assembly and reconfigurations.

• Must be able to lift 25+ pounds and work in-office full-time.

• Familiarity with Architecture, Engineering, Construction industry preferred

• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At MG2, an affiliate of Colliers Engineering & Design, we value our employees with great benefits and worthwhile programs. We are proud of the many initiatives at MG2 such as our focus on Sustainability and Inclusion & Belonging. We promote MG2 culture firmwide and within each of our offices through monthly recognition, happy hours, summer events, and an end of year Holiday Party to celebrate our accomplishments. People make the place at MG2 – Join our growing firm today!

MG2 offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:

• Employer provided employee healthcare plan and reduced cost premium plans, life insurance, and short and long-term disability coverage.

• Paid Time Off, 7 paid Holidays, and an additional 3 Floating Holidays.

• Employer sponsored Family Planning Program and employer Paid Parental Leave.

• Learning & Career Development opportunities.

• Employee Wellness and Employee Assistance Program.

• Participation in a 401K program including eligible company match percentage, after waiting period.

Colliers Engineering & Design is an equal opportunity employer (M/F/D/V). We are committed to ensuring that Inclusion & Belonging continues to be a strategic area of focus, not only as the right thing to do, but as one of the ways we will continue to lead our industry into the future. As part of this responsibility, we are on a progressive journey to foster an environment in which everyone at Colliers Engineering & Design feels respected and comfortable doing their best work while being their authentic selves regardless of background or any other basis protected by applicable federal, state or local law.