Payroll Specialist

LHH Recruitment Solutions is seeking a Payroll Coordinator to work for a growing organization in Suffolk Cunty, Long Island.

Title: Payroll Coordinator

Location: Ronkonkoma, NY

Schedule: Full-time

Compensation: $2630/hour (based on experience)

Overview

We are seeking a detail-oriented Payroll Coordinator to join a growing organization supporting both weekly and high-volume biweekly payroll operations. This is a full-time, onsite, temp-to-perm opportunity offering long-term growth potential. The ideal candidate brings strong payroll processing experience, compliance knowledge, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process small weekly payroll and high-volume biweekly payroll for 400+ employees, ensuring accuracy and timeliness
• Process additional payrolls as needed, including bonuses and retroactive pay
• Review and audit timesheets for accuracy, PTO usage, overtime compliance, and schedule adherence
• Enter new hires, maintain accrual policies, and process employee changes in the HRIS system
• Maintain accurate employee roster, including per diem staff
• Set up and manage earnings, garnishments, tax withholdings, and benefit deductions
• Prepare and maintain employee wage notices
• Audit and maintain accrual balances for accuracy and policy compliance
• Partner with Finance on general ledger mapping of position codes and funding sources
• Coordinate with HR on employee status changes, including transfers and terminations
• Assign and manage user access for time and attendance systems
• Maintain timeclock systems, badge IDs, and enrollments; troubleshoot issues with vendors and IT
• Calculate and prepare quarterly third-party sick pay and NYS Paid Family Leave premiums
• Process retirement contributions, including biweekly and quarterly submissions
• Respond to employee inquiries regarding pay, deductions, and payroll policies
• Complete employment verifications in compliance with company policies
• Support year-end payroll processing, including W-2 preparation and benefit updates
• Assist with payroll reporting, audits, and ad hoc requests
• Support internal controls related to employee transitions and system access
• Train supervisors and assist in developing payroll procedures and documentation
• Identify process improvements and system efficiencies
• Maintain compliance with all payroll regulations, policies, and training requirements

Qualifications

• Bachelors degree in Business, Finance, HR, or related field preferred
• 35+ years of payroll experience, ideally in a mid-sized or nonprofit organization
• Strong understanding of payroll accounting and benefits deductions
• Knowledge of federal and New York State payroll laws and compliance requirements
• Proficiency in Microsoft Excel and HRIS/payroll systems
• Experience with Paychex FLEX preferred
• Exceptional attention to detail and problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and interpersonal skills
• High level of confidentiality and professionalism

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance