Event & Grant Compliance Coordinator

Event & Grant Compliance Coordinator

Department: Administration & Development

Reports To: Executive Director

Status: Full-Time | Exempt

Location: Worth, Illinois


Position Summary


Arab American Family Services (AAFS) is seeking a highly organized and proactive Event & Grant Compliance Coordinator to oversee agency-wide events and ensure compliance with grant-funded programs. This dual-role position is essential in advancing AAFS' mission by delivering high-quality community engagement initiatives while maintaining strong regulatory and reporting standards.


The ideal candidate is a skilled project manager and communicator with experience in event planning, compliance monitoring, and cross-department collaboration. This role requires strong attention to detail, the ability to manage multiple priorities, and a commitment to culturally responsive service.


Compensation & Benefits


Salary Range: $55,000 - $70,000 annually (commensurate with experience)


Benefits May Include:

• Health, dental, and vision insurance
• Paid time off (PTO) and holidays
• Professional development and training opportunities

Work Schedule:

• Primarily weekday business hours
• Occasional evenings and weekends required for events

Key Responsibilities

Event Planning & Coordination (50%)

• Plan, coordinate, and execute agency events from concept through completion
• Ensure events align with organizational mission, strategic goals, and approved budgets
• Research, negotiate, and manage vendor contracts (venues, catering, technology, etc.)
• Coordinate speakers, staff, volunteers, and event participants
• Oversee event logistics including scheduling, materials, setup, and on-site operations
• Lead day-of event execution, troubleshoot issues, and ensure safety procedures are followed
• Develop post-event evaluations, collect feedback, and prepare summary reports
• Maintain and update the agency's master event calendar
• Coordinate multimedia documentation (photos/videos) and ensure proper archival
• Prepare monthly and quarterly event reports for leadership and Board review

Grant Compliance & Program Oversight (50%)

• Monitor and support compliance with federal, state, and private grant requirements
• Collaborate with program managers to track grant deliverables, outcomes, and timelines
• Maintain accurate and organized records to ensure audit readiness
• Support preparation for audits, site visits, and funder monitoring reviews
• Coordinate internal compliance reviews to ensure adherence to grant terms and regulations
• Partner with Finance and Leadership to ensure timely and accurate fiscal and program reporting
• Develop and distribute templates, tools, and guidance for grant tracking and reporting
• Support data collection, entry, validation, and analysis of program performance metrics
• Identify compliance risks and recommend corrective actions and process improvements
• Maintain strong working relationships with funders, community partners, and stakeholders

Success in This Role

• Timely and accurate submission of all grant reports and documentation
• Successful execution of multiple annual events within budget and scope
• Strong audit readiness with minimal or no compliance findings
• Positive feedback from stakeholders, participants, and leadership
• Improved organizational systems for tracking events and grant deliverables

Qualifications

Education & Experience

• Bachelor's degree in Nonprofit Management, Public Administration, or a related field preferred
• Minimum of 3 years of experience in event coordination, grant compliance, or project management
• Experience in a nonprofit or community-based organization strongly preferred

Skills & Competencies

• Strong project management and organizational skills with attention to detail
• Ability to exercise independent judgment and manage multiple priorities simultaneously
• Experience with vendor negotiation and contract management
• Knowledge of grant compliance frameworks and reporting requirements
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with data tracking systems and reporting tools
• Excellent written and verbal communication skills
• Strong analytical, problem-solving, and decision-making abilities
• Ability to collaborate across teams and work both independently and within a team environment
• Cultural competency and experience working with diverse communities

Physical & Work Environment Requirements

• Ability to lift and carry up to 25 pounds (event materials and supplies)
• Ability to stand and walk for extended periods during events
• Combination of office-based work and off-site event coordination

Why Join AAFS?


At AAFS, we are dedicated to strengthening Arab American families and immigrant communities through culturally responsive and inclusive services. Joining our team means contributing to meaningful work that has a direct impact on the lives of individuals and families.


We foster a collaborative, mission-driven workplace where innovation, inclusion, and community engagement are highly valued.


Equal Opportunity Employer


Arab American Family Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.


Reasonable Accommodations


Arab American Family Services is committed to ensuring equal access and opportunity for individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be provided to qualified individuals throughout the hiring process and employment. Applicants requiring accommodation are encouraged to inform us during the application process.