Purchasing Administrator

Job Title: Purchasing Administrator

Location: Indianapolis, Indiana (Onsite)

Work Hours: 37.5 hours per week

Interview: In-person only

Pay Rate: $30.67/hour

Job Responsibilities

• Handle purchasing and procurement activities for the agency.
• Review vendor bids and quotations and select suitable vendors.
• Prepare, review, and manage contracts and purchase orders.
• Monitor vendor performance and resolve purchasing issues.
• Maintain accurate purchasing records and documents for audits.
• Ensure all purchases follow state and federal procurement rules.
• Communicate with vendors and internal teams to process purchases on time.
• Manage purchasing documents and financial records.
• Use PeopleSoft eProcurement and other purchasing systems.
• Assist staff with purchasing policies and procedures.

Required Skills

• Minimum 5 years of experience in purchasing, procurement, or purchasing administration.
• Experience in contract management, vendor management, and bid evaluation.
• Knowledge of procurement laws, rules, and regulations.
• Experience with requisitions, accounting, or financial management.
• At least 3 years of project management experience.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong communication, negotiation, and organizational skills.
• Ability to handle confidential information and financial documents.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Purchasing, or Business Management.
• Experience with electronic procurement systems such as PeopleSoft.
• Government or public-sector procurement experience.
• Procurement certifications such as CPPB, CPPO, or CPSM.
• Experience purchasing IT products and services.

Important Requirements

Only local candidates will be considered.

The position is fully onsite in Indianapolis, Indiana.

Candidates must be eligible for full-time employment without sponsorship.

The position may convert to a full-time role after six months.