Employee Benefits Legal Assistant

Warner Norcross + Judd is seeking a Employee Benefits Legal Assistant to join our team in Detroit. This onsite role provides comprehensive administrative and legal support to Partners, Associates, and Paralegals. The role involves performing a variety of administrative and clerical tasks to ensure the efficiency of legal processes and provide exceptional client service. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to manage multiple tasks simultaneously while maintaining a high standard of work. Responsibilities Carefully reads all documents coming from team members or clients. Proofreads all documents to ensure accuracy, consistency, and professional presentation. Maintains electronic client files efficiently and systematically. Retains hard copy working files only until the matter is closed. Ensures emails and other electronic documents are properly filed in the document management system. Converts hard copy files to electronic format, keeping all records up to date. Orders new sub-files as needed, adhering to practice group standards. Monitors project status and keeps timekeepers informed of deadlines and commitments. Prioritizes tasks and workflows to ensure work gets completed timely. Initiates follow-up and reminders to timekeepers to collaboratively manage the progression of projects or client‑related tasks. Checks in with timekeepers daily to add new tasks as needed. Opens new matters, ensuring all client information is complete and compliant with firm procedures. Enters accurate client matter numbers for correct billing and arranges the proper delivery of documents and projects via courier, hand delivery, or other special services. Manages timekeeper calendars, travel, expenses, and meeting logistics. Assists timekeepers with practice group meetings and events. Reviews and edits time entries in Intapp Time before they are released into the billing system, ensuring accurate and complete information is entered before each weekly and monthly deadline. Proofreads and edits client billing memos for accuracy and distribution. Coordinates special billing arrangements based on client request. Delegates tasks to Practice Group Support Specialist, administrative departments and vendors for efficiency. Provides coverage and backup support, as a member of a team, to other timekeepers when team members are absent from the Firm and coordinates vacation schedules to ensure coverage. Competencies Attention to Detail Communication Skills Organizational Skills Time Management Technical Proficiency Client Service Orientation Problem‑Solving Abilities Confidentiality and Integrity Adaptability Team Collaboration Basic understanding of legal terminology Experience, Education and Training High School Diploma or equivalent required Associate or bachelor’s degree preferred 3+ years of equivalent training preferred Previous experience supporting multiple attorneys in employee benefits, corporate, business, or labor + employment highly preferred Advanced proficiency in computer software and applications, including Microsoft Suites The physical demands of this position are representative of those that must be met by an employee in order to successfully perform the essential functions of the position. These include being both mobile and stationary throughout the workday, having the ability to transport 25 pounds and being able to operate a computer and other business equipment found in the office. Benefits Comprehensive medical, dental, and vision insurance plans Firm‑provided life insurance and disability coverage 401k with employer contribution or match depending on plan design Generous PTO and leave policies Firm holidays Remote work flexibility Wellness program Employee assistance program Professional development opportunities #J-18808-Ljbffr Warner Norcross + Judd