Recreation Coordinator

The Position

This recruitment is being conducted to fill one Recreation Coordinator position in the Recreation Division of the Housing and Community Services Department. The current vacancy is in Senior Programming. The benefits of city employment include a challenging, rewarding work environment, excellent salary, retirement through CalPERS, a competitive leave accrual package, your choice of health plans, a flexible spending program, employer contributions to a Retiree Health Savings plan, and top of the line employer paid vision and dental coverage. More information regarding benefits associated with this position can be found in the Unit 7 and on our Miscellaneous Employee Benefits Page. Additional benefits include 13 paid holidays annually, plus 1 to 3 'floating holidays' per year, depending on start date and years of service; $500 annually for wellness; unlimited free bus rides on CityBus and Sonoma County Transit; the City is a Public Service Loan Forgiveness (PSLF) qualifying employer; paid family leave. With three community centers, two pools, a golf course, 69 parks, 72,000 public area trees, innovative youth services, numerous special destinations, and over 1,600 recreation classes offered annually the City of Santa Rosa's Recreation Division is a full-service Recreation Division is committed to providing the community with a safe, healthy and exciting place to live. This recruitment is being conducted to fill one full-time vacancy in the Recreation Division of the Housing and Community Services Department. The resulting eligible list may be used to fill additional full, part-time, or limited-term vacancies that may occur in the future. The successful candidate for the Recreation Division will have experience and knowledge in the areas of assisting in the planning and operating of recreation programs, events and/or centers, giving direction to temporary employees and volunteers and providing excellent customer service to a diverse population.

How to apply: Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses, or responses such as "See Resume" can result in disqualification from the selection process. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. Applicants possessing the most desirable qualifications based on a screening of the application materials and supplemental questionnaire will be invited to continue in a selection process that may consist solely of an application screening, or may include an oral appraisal interview, assessment center, or another activity selected by the Human Resources Department. An eligible list will be established as a result of this selection process and may be used to fill future vacancies. For more information about this exciting opportunity, please contact Alberto Sanchez at View email address on click.appcast.io.

Examples of Duties and Responsibilities

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, oversees, coordinates, reviews, and evaluates recreation programs, activities, and services; establishes schedules and methods for providing community and recreation services; participates in the day-to-day operations of recreation programs and/or facilities; recommends improvements or modifications.
• Recruits, selects, and coordinates hiring paperwork for part-time staff and volunteers to operate senior, adult, and youth recreation, sports, field trips, special events, and related programs and activities; provides supervision, training, orientation, and guidance to assigned part-time staff; prepares weekly and daily schedules; provides documentation for performance feedback.
• Plans, coordinates, supervises, promotes, and implements a variety of programs, including recreation activities, field trips, sports leagues, City-wide special events, leisure time activities such as contract classes, cultural arts, after-school programs, homework assistance, cheerleading programs, senior activities, nutrition programs, volunteer programs, and special sports events and parks programs.
• Identifies staff development and training needs; schedules and coordinates meetings and training programs for staff, coaches, and officials; prepares agendas and meeting packets and set up meeting rooms; monitors and assesses training to ensure staff is properly trained and certified.
• Acts as a representative to patrons and residents regarding questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services.
• Orders and purchases equipment, supplies, and uniforms and maintains records of purchases and submits receipts and records as required.
• Collects, inputs, monitors, and approves employee hours worked and related payroll expenses.
• Prepares and coordinates the development of publicity for special events and programs, including news releases, flyers, pamphlets, brochures, and announcements publicizes recreation activities through various promotional media.
• Coordinates recruitment of potential youth participants to promote diversity equity and inclusion.
• Conducts periodic inspections of parks and facilities; ensures areas of concern are addressed; provides updated information and progress on maintenance and renovation projects at park sites; communicates emergency issues that may arise at the park and facility sites.
• Maintains accurate records of services and activities related to recreation programs; prepares a variety of written reports, memoranda, and correspondence.
• Issues use permits for indoor and outdoor recreation activities to the public and other user groups.
• Develops presentations for board meetings, schools, community gatherings, youth, and parents.
• Maintains positive relationships with community partners.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

Required Qualifications

Knowledge of:

• Principles of providing functional direction and training.
• Principles, practices, methods, and techniques of recreation, sports, and leisure services programs, management, operations, facilities, and equipment.
• Procedures for planning, implementing, and maintaining a variety of recreation, special events, and senior activities.
• Principles and practices of recreation program implementation, review, and evaluation.
• Recreational, cultural, age-specific, and social needs of the community.
• Special Event Permits, City Municipal Codes, and Permit Regulations.
• Safe food handling techniques.
• Rules and regulations of sports or recreational activities, coaching in a competitive and non-competitive setting, field dimensions, and equipment needs.
• Recreation site management and oversight.
• Local community groups, organizations, and businesses.
• Safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Plan, organize, and coordinate the work of assigned staff.
• Effectively provide staff leadership and work direction.
• Plan and prepare recreation activity schedules, staffing schedules, reports, and other related program materials.
• Handle medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).
• Understand the organization and operation of recreation and sports programs and facilities necessary to assume assigned responsibilities.
• Develop, plan, organize, coordinate, promote, implement, supervise, and evaluate a variety of services and recreation programs, trips, and special events.
• Carry out administrative tasks such as scheduling, reviewing time sheets, preparing maintenance reports, and conducting training meetings.
• Coach and officiate a variety of sports or recreational activities.
• Oversee expenditures and adhere to budgeted allocations; ensure program revenues are collected appropriately.
• Prepare clear and concise reports, correspondence, and other written materials.
• Maintain accurate logs, records, and written records of work performed.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional,