Purchasing Clerk, Purchasing Department

Job Description

Job Description

Who We Are:  CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 72,000 individuals and families each year at our 100 locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families live in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

Program Overview

The purchasing department is responsible for addressing the purchase needs of all CAMBA’s programs by adhering to funder and agency purchase regulations.

Position: Purchasing Clerk

Reports To: Senior Program Director 

Location: 1720 Church Ave, Brooklyn NY 

What Does a/the Purchasing Clerk Do:  

• Maintain professional Relationships with vendors, clients and maintain client confidentiality 

• Practice Universal Precautions/Standard Protocol & Procedures 

• Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information 

• Maintains accurate files of paperwork of all orders (i.e. - copies of Purchase Order forms, Purchase Request forms). 

• Assist with purchasing/procurement support (i.e.-reconcile purchase orders and invoices). 

• Assist with keeping records on contract requirements in regard to purchasing, vendors and purchasing groups. 

• Enter Data to automated management information system and maintain up to date file systems. 

• Review purchase orders to identify programs for delivery 

• Log inventory of deliveries/package received ensuring accuracy before signing off on deliveries. 

• Keep track of back orders and follow up with vendors for updates as necessary. 

• Send program staff emails daily notifying them of the status of their orders ( i.e., orders are place, backordered, etc.) and include all corresponding paperwork necessary.

• Maintain log of all sites that have ordered supplies. 

• Create and maintain delivery schedule of supplies. 

• Ensure inventory sites are neat, orderly and easily accessible. 

• Follow up with Fiscal/Budget Departments on program purchase requisition forms. 

• Prepare Purchases Requisition Orders (KissFlow) for supplies at the main office, as requested.

• Answer and screen incoming telephone calls. 

• Direct callers and general voicemail messages to the appropriate personnel. 

• As needed receive and distribute supplies to various programs throughout the agency. 

• May fill out package received forms after cross reverencing items purchased: ensure packing slip is stamped received and sent to the Program Manager as scheduled. 

• Other duties as assigned. 

What are the Qualifications for the Position:  

Education, Licenses and/or Certifications Required:  

• High School Diploma or GED and 2 years’ experience 

Minimum Experiences and Skills Required:  

• 2 Year of relevant experience 

Preferred Qualifications:  

• Experience using Microsoft Office applications (Word, Excell) and Outlook and knowledge of databases 

• Good communications skills (written and verbal) 

• Strong Typing Skills 

• Lift and move boxes 

Compensation : $45,000 - $50,000

Status:  Full-time
Benefits : CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.

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