Senior Club Accounting Associate (Full-time)

Job Description

Job Description

The Club at Kukui'ula

Senior Club Accounting Associate (Full-time)

Role Overview

The Senior Club Accounting Associate supports the day-to-day accounting and financial operations of The Club at Kukui'ula, with primary responsibility for accounts payable, accounts receivable, cash management, general ledger activities, reconciliations, and month-end closing. This role ensures accounting transactions are processed accurately, timely, and in accordance with established company policies, procedures, internal controls, and accounting standards.

The Senior Club Accounting Associate researches and resolves discrepancies, maintains organized financial records and supporting documentation, and assists with timely financial reporting and audit requests. The position works closely with vendors, members, employees, management, and departments throughout the Club to provide responsive financial and operational support.

As The Club at Kukui'ula continues to evolve, this role requires flexibility, sound judgment, strong organizational skills, and the ability to adapt to changing priorities, Club operations, events, and business needs. The Senior Club Accounting Associate will also participate in process improvement initiatives, special projects, and other accounting or operational responsibilities as assigned.

Qualifications

• Minimum of 2 years of professional accounting experience.
• Accounts Payable and Accounts Receivable experience preferred.
• Experience with Club operations accounting preferred.
• Real estate accounting experience preferred.
• Experience processing Accounts Payable for multiple entities is a plus.
• Experience with Northstar accounting software preferred.
• Proficiency in Microsoft Office, including Excel and Word.
• Strong data entry and 10-key skills preferred.
• Demonstrated ability to manage multiple responsibilities and competing priorities.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Strong customer service skills and the ability to interact professionally with employees, management, vendors, members, and external contacts.
• Strong attention to detail and commitment to accuracy, completeness, and timeliness.
• Ability to maintain confidentiality and appropriately handle sensitive financial and business information.
• Ability to work independently and exercise sound judgment.
• Ability to collaborate effectively with individuals and departments at all levels of the organization.

Requirements

• Highly organized, dependable, and detail-oriented.
• Professional, approachable, and responsive.
• Flexible and comfortable working in a changing environment.
• Positive and collaborative team member.
• Self-motivated and capable of working independently.
• Demonstrates initiative and sound judgment.
• Able to work effectively under pressure and manage competing deadlines.
• Customer-focused and committed to following issues through to resolution.
• Willing to take a hands-on approach to supporting the team and business.
• Committed to continuous learning, professional growth, and process improvement.
• Maintains high standards for accuracy, quality, and timeliness.
• Contributes positively to the overall goals and culture of the Club.

Key Responsibilities

Accounts Payable

• Process vendor invoices and prepare weekly check runs and payments.
• Reconcile vendor statements and research and resolve billing discrepancies.
• Communicate directly with vendors and internal departments regarding invoices, payments, and account questions.
• Process employee expense reimbursements and corporate credit card transactions.
• Code employee purchases, credit card, and travel expenses to the appropriate general ledger accounts.
• Prepare checks for distribution and ensure payments are processed accurately and timely.

Accounts Receivable & Cash Management

• Process accounts receivable billing and related transactions.
• Process incoming mail and daily deposits.
• Prepare and maintain bank reconciliations.
• Research and resolve questions related to member and customer accounts.
• Assist with ensuring member statements are accurate, complete, and free of material errors.

General Ledger & Month-End Close

• Audit daily accounting packets for accuracy and completeness.
• Review general ledger balances and research discrepancies.
• Prepare journal entries, accruals, and account reclassifications.
• Assist with month-end closing activities and supporting documentation.
• Complete period-end financial reports and audit requests within established deadlines.
• Support timely and accurate financial reporting.

Financial Controls & Compliance

• Maintain accurate accounting records in accordance with company policies and procedures.
• Follow established internal controls and accounting standards.
• Maintain organized supporting documentation for financial transactions.
• Assist with audits and provide requested documentation and information.
• Identify opportunities to improve accounting processes and operational efficiency.

Vendor, Contract & File Management

• Maintain organized vendor and accounting files.
• Maintain tracking systems for active contracts, business leases, and vendor insurance certificates.
• Maintain member and other accounting-related files and documentation.

Operational Support & Collaboration

• Work collaboratively with departments across the Club to create efficient and seamless financial workflows.
• Assist management and other departments with daily operational needs and special projects.
• Provide responsive and professional support to internal and external customers.
• Adapt to changing priorities and provide accounting support for Club operations, events, and other functions as needed.

Salary Range

$30.00 to $32.00 USD hourly.

TEAM KUKUI'ULA Benefits

We are not a team because we work together. We are a team because we respect, trust and care for each other. The Club at Kukui`ula offers an amazing selection of employee benefits. Majority of benefits are provided to our employee team members for FREE .

• HEALTH CARE – Medical, Dental, Vision & Prescription Drugs
• GROUP LIFE INSURANCE
• ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE
• PAID VACATION
• PAID SICK LEAVE
• PAID FLOATING HOLIDAYS
• PAID HOLIDAYS
• HAWAII LIFE FLIGHT
• KAUAI AUTOMATED FUEL NETWORK

Available to ALL Employees

• 401-k RETIREMENT PLAN
• DAILY LUNCH OPTIONS
• WORKOUT FACILITIES