Office Assistant

Administrative Assistant

We're Watts. Together, we're reimagining the future of water.

We feel proud every day about what we do. We're all part of the same crucial mission, no matter what function we support -- it's to provide safe, clean water for the world, and to protect our planet's most valuable resource.

Scope of Position

The Administrative Assistant provides comprehensive administrative and operational support to the site leadership team. This role is responsible for coordinating meetings, preparing reports, maintaining records, managing front desk and visitor activities, supporting safety and facility initiatives, and assisting with cross-functional administrative activities. The incumbent serves as a key point of contact for employees, customers, vendors, and visitors while contributing to the efficient operation of the facility and maintaining a professional and welcoming environment.

This position has no supervisory responsibilities.

This position reports to the General Manager. This role is onsite and is based in Hutchinson, KS.

Primary Job Duties and Responsibilities

• Provide administrative support to site leadership team.
• Coordinate, schedule, and support regularly scheduled meetings, including agenda preparation, meeting logistics, and meeting minutes.
• Maintain accurate electronic and hard-copy filing systems in accordance with company procedures.
• Assist Accounting with document management and electronic file maintenance.
• Control and track the receipt and distribution of legal and official business documents.
• Generate reports using Microsoft Excel and other business systems to support operational decision-making.
• Assist Facilities and HR with the preparation, posting, and distribution of notices, communications, and signage.
• Ensure visitor safety procedures and protocols are followed at all times.
• Manage front desk operations and serve as the first point of contact for visitors, customers, and employees.
• Answer and direct incoming telephone calls and inquiries professionally and efficiently.
• Receive, register, and greet visitors while ensuring compliance with visitor management and safety procedures.
• Coordinate visitor access and connect visitors with appropriate hosts.
• Manage ID badge preparation, issuance, and recordkeeping.
• Maintain adequate inventory levels of Personal Protective Equipment (PPE) for employees and visitors.
• Coordinate scheduling and usage of the conference rooms.
• Assist with room setup, breakdown, and meeting logistics as needed.
• Monitor surveillance systems and report suspicious activity or security concerns to appropriate personnel.
• Perform other duties and special projects as assigned by management.
• Responsibility directly tied to Watts Value (Integrity, Accountability, Continuous Improvement, Transparency)
• Travel Requirements: N/A

Required Qualifications

• Associate degree in Business Administration, Office Administration, or related field; equivalent combination of education and relevant work experience will be considered.
• Minimum 2 years of administrative support experience, preferably within a manufacturing, operations, or industrial environment.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and accuracy in data entry, reporting, and recordkeeping.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.
• Professional customer service skills and ability to interact effectively with employees, visitors, vendors, and customers.
• Experience coordinating meetings, maintaining calendars, and preparing meeting documentation.
• Ability to prioritize workload and meet deadlines with minimal supervision.
• Understanding of and adherence to applicable laws, codes, policies, regulations, and safety practices and procedures, as applicable.
• Must successfully establish employment eligibility and satisfactorily complete background checks, including drug screen, and required pre-employment testing as a condition of employment.

Preferred Qualifications

• Experience supporting manufacturing, operations, quality, facilities, or plant management teams.
• Experience preparing reports, charts, presentations, and meeting summaries.

General Applicable Company Competencies

• Commitment to Watts' values of integrity, accountability, continuous improvement and innovation, and transparency.
• Punctuality and dependability.
• Ability to be flexible and adapt to changing work priorities and stressful conditions.
• Adherence to all personnel policies, procedures, and standards of process as implemented by Watts.
• Maintain productive and collaborative relationships with other Watts employees.
• Adherence to Watts' seven cultural beliefs: Growth Mindset, Customer-Focused Innovation, Constant Communication, Clear Goals, Collaborate Globally, Be Inclusive, and Take Action.

Working Conditions:

While performing the job duties, you will be working on-site at a manufacturing facility and will perform the majority of your duties in an office environment. You may, at times, be required to be present on the manufacturing floor and will be required to wear the appropriate personal protective equipment. You will be required to work in the office at the Hutchinson, KS location (Monday – Friday). Your scheduled work hours will be communicated to you by your manager.

Physical Requirements: Specific physical abilities required for this position include, but are not limited to:

• Ability to remain seated at a desk or workstation for extended periods.
• Ability to perform repetitive tasks like typing on a keyboard or using a mouse for extended periods.
• Ability to physically move around the office, organize or transport files, packages, or other office-related materials.
• Ability to read documents, use a computer, and perform data entry tasks.
• Ability to communicate clearly with management and coworkers, particularly in meetings or phone calls.
• Ability to operate standard office equipment such as computers, printers, phones, and copiers.
• Ability to occasionally lift and carry light objects, such as office supplies, documents, or small equipment.

Pay Range:

The expected salary range for this position is $19 - $21 per hour. Actual compensation will be dependent upon individual skills, experience, qualifications, and applicable law.

Nothing in this job description restricts Watts' right to assign or reassign duties, responsibilities, and working hours/conditions to this position at any time. This position is "at will," which means that either the employee or Watts may terminate the employment relationship at any time, with or without notice, and for any lawful reason.

Watts in it for you :

Please note that the following benefits apply only to permanent roles and do not apply to internship roles.

• Competitive compensation based on your skills, qualifications and experience
• Comprehensive medical and dental coverage, retirement benefits
• Family building benefits, including paid maternity/paternity leave
• 10 paid holidays and Paid Time Off
• Continued professional development opportunities and educational reimbursement
• Additional perks such as fitness reimbursements and employee discount programs
• Learn more about our benefit offerings here:

How we work:

At Watts, our culture is team-oriented and supportive. Employees here genuinely care about the quality of their work, and about each other. Our people are the heart of who we are and contribute to our longevity and continued success.

And this is a place where you can have a big career. No matter your role, there are opportunities for learning and development, and your daily contributions make a meaningful impact on the lives of people who use our products and on the future of water.

Watts is committed to equal employment opportunity. We follow a policy of administering all employment decisions and personnel actions without regard to race, color, religion, creed, sex, pregnancy, national origin, sexual orientation, age, physical or mental disability, genetic disposition or carrier status, marital status, military or veteran status, minorities, or any other category protected under applicable federal, state, or local law. Consistent with the obligations of state and federal law, Watts will make reasonable accommodations for qualified individuals with disabilities. Any employee who needs a reasonable accommodation should contact Human Resources.