Accounts Payable Associate

Department: Finance Reports To: Controller FLSA Status: Non-Exempt Updated: 08.05.2026

THE COMPANY

Invio Automation is an Industry 4.0 automation leader that serves a variety of high-growth end-markets including medical devices & life science, renewable energy, mobility, logistics & fulfillment, and heavy industry. Our Automation Solutions and Automation Technologies divisions work together to deliver Factory of the Future consulting and mission critical R&D pre-validation services that pave the way for a comprehensive suite of automation solutions where accuracy, efficiency, and precision are essential for success. With six locations across North America and a global network of collaborative partners, Invio Automation's geographic footprint provides customers with a presence in key markets where local service and support are valued. Invio's proven portfolio of Industry 4.0 technology includes autonomous guided vehicles (AGVs), robotics, contract assembly line design & simulation, and ergonomic general assembly tooling solutions for the world's largest manufacturers. Invio serves an established and loyal, blue-chip customer base of leading medical devices, mobility, and industrial original equipment manufacturers that include Stryker Medical, Ford, Tesla, Pepsi, John Deere, and Caterpillar. Working at Invio is an opportunity to directly impact the future of American manufacturing. We strive to improve the lives of the men and women who partner with us by developing and integrating custom engineered manufacturing solutions that enhance life and contribute to improved safety, efficiency, and product quality for our customers.

DESCRIPTION

Our finance team is fast-paced and at the same time open, friendly, and team-based. This role includes complete accounts payable functions in support of assigned locations and requires the employee to work collaboratively with site personnel and other corporate departments to ensure timely completion of assigned tasks while meeting regular ongoing deadlines and standards for data entry and coding accuracy. Our goal is to exceed expectations and ensure our internal and external customers receive an exceptional experience at Invio Automation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Ensure timely payment of vendor invoices. Process vendor invoices accurately and in a timely manner. Match invoices with purchase orders and receiving documents (three-way matching). Validate that invoices are assigned to the appropriate general ledger accounts and location. Reconcile vendor statements and resolve invoice discrepancies. Monitor Accounts Payable email and communicate with vendors regarding payment status, billing questions, and account inquiries. Collaborate with Purchasing, Receiving, and other departments to resolve invoice and payment issues. Prepare and process weekly check runs, ACH payments, and wire transfers. Maintain organized electronic and physical AP records and documentation. Assist with month-end and year-end closing activities, including accruals and account reconciliations. Assist with 1099 preparation and reporting. Ensure compliance with company policies, internal controls, and accounting procedures. Support audits by providing requested AP documentation. Qualifications: To perform this job successfully, an individual must be professional, proactive, and positive. Having a passion for exceptional customer service and support is a must. Being sensitive to the unpredictable demands and uncertainties associated with human resources is a requisite to delivering superior results and exceeding the expectations of our internal and external customers. Other Skills and Abilities: Strong analytical skills, excellent oral and written communication skills, and ability to work well with others. Must be organized and detail oriented with a high level of accuracy Advanced Microsoft Excel skills Willingness to learn new responsibilities Ability and commitment to work overtime to meet deadlines, particularly month end and year end financial statement close Proactive and able to manage priorities and time effectively Must be professional and maintain confidentiality Ability to prioritize and work with limited supervision. Ability to work well under pressure and to remain flexible to changing schedules and demands.

EDUCATION

High School Diploma or Equivalent. Prior accounts payable, finance, or general office experience, ideally with ERP.

INVIO AUTOMATION'S CORE VALUES

We take pride in the reliability of our team and the difficult problems we solve for customers. We deliver real customer value that positively impacts the lives of those around us. We are dependable . Relationships and trust matter. Our ingenuity and desire to improve lives will complement our suite of solutions . We strive to demonstrate that our attention to detail does not start or end with the solutions we engineer and deliver. We believe exceptional service is better demonstrated than said. #J-18808-Ljbffr Invio Automation