Administrative Assistant(Logistics)

Job Description

Job Description

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.

We are proud to have been named the National Apartment Association's 2025 Best Workplace in the Supplier Category. 

• $20.00-$21.80/Hour Based on Experience!
• Full Time, Monday-Friday, 9:00am-5:00pm (NO WEEKENDS AND PAID HOLIDAYS OFF!).
• We offer medical, dental, vision, life insurance, disability, 401K, and 104 hours of paid time off accrual!
• Employee discount program!
• Long-Term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you but found long-term career opportunities at one of our 28 Branches across the Country.
• Named Top Companies in USA 2022, 2023 2024, and 2025!

Overview
The Logistics Administrative Assistant facilitates the flow of information and customer sales orders between the Chadwell Supply Corporate office, Customers, Sales personnel, Warehouse employees, Branch Delivery Drivers, and the Branch Logistic Manager.

What you will need

• You must be 18 years or older.
• You must have 3+ years of experience in computer operation.
• You must have a High School Diploma, GED, or equivalent (BA or higher preferred).
• You must be extremely proficient in Microsoft Outlook, Excel, and Word.

How you will make an impact

• Answer phone calls from sales personnel, customers, branch personnel, and corporate department employees. 
• Assist with the branch work order flow by monitoring sales order queues and customer order paper flow to ensure timely product delivery. 
• Assist with printing customer orders, pick tickets, delivery tickets, and corrected reprinted work orders. 
• Handle credit card transactions and customer check deposit creation. 
• Create will call and employee sales orders, including invoicing, as needed. 
• File, scan, and record important daily documents related to sales orders and safety training. 
• Review daily delivery driver tickets to ensure customer invoicing and delivery. 
• Print reports for branch delivery drivers and delivery management. 
• Perform data entry processes in company operating systems such as Great Plains and SalesPad. 
• Assist with telecommunication for incoming calls to ensure communication and issue resolution. 
• Respond to and follow up on emails within 4 hours. 
• Audit and monitor SalesPad queues for correct order statuses. 
• Scan customer order PODs into invoiced orders. 
• Invoice orders in the operating system as needed. 
• File completed HazMat shipping paperwork. 
• Assist with updating Delivery Driver certifications. 
• Review and verify all Delivery Driver manifests for cleanliness. 
• Assist with phone calls and messaging with sales personnel and customers. 
• Schedule, monitor, and document branch vendor pick-ups. 
• Create sales orders for will call customers. 
• Assist the Branch Warehouse Admin and Receiving Admin as needed.

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