Office Operations Coordinator
$22 - $28 per hourAutool USA
Office Operations Coordinator
Hayward, California | On-Site | Entry to Mid-Level | Mandarin Strongly Preferred
ABOUT AUTOOL USA
Autool USA Inc. is the US subsidiary of Shenzhen Autool Technology Co., Ltd., a leading manufacturer of professional automotive diagnostic and repair equipment. We are actively building our US market operation, headquartered in Hayward, California.
Our products serve professional repair shops, dealership service departments, and fleet operators. We go to market through national and regional distribution partners including Advance Auto Parts, Worldpac, NAPA, and ISN, as well as direct enterprise accounts.
We are a small, fast-moving team. The people who join us now are building something that will matter.
ROLE OVERVIEW
This role owns the daily operational layer of our US office. You will work directly with the CEO and the broader team on administrative, financial, and logistics coordination. This is a hands-on, get-it-done position with real responsibility from day one.
KEY RESPONSIBILITIES
• Handle incoming mail, packages, and office correspondence and route to the appropriate team member
• Support HR administration including onboarding paperwork, employee file maintenance, and basic compliance tracking
• Process invoices, code expenses, and support bookkeeping workflows in Zoho Books
• Track purchase orders and follow up on open items with vendors and freight partners
• Reconcile inbound and outbound shipments against carrier invoices, packing lists, and freight documents
• Coordinate general office and warehouse operations and escalate issues proactively
• Support CEO-to-team communications, task tracking, and follow-through on action items
• Assist with communication and coordination with our China headquarters team
QUALIFICATIONS
REQUIRED
• 1 to 3 years of office administration, bookkeeping, or operations experience
• Proficiency in Excel or Google Sheets
• Strong written and verbal English communication
• Organized, detail-oriented, and able to work independently
• Familiarity with accounting or ERP software (Zoho Books is a plus)
STRONGLY PREFERRED
• Business Mandarin Chinese, spoken and written. This is a meaningful differentiator given daily coordination with China HQ.
• Experience in a product, distribution, import, or export business
• Familiarity with freight documents: bill of lading, commercial invoice, packing list, ACH reconciliation
• Comfortable in a startup environment where the role grows with the company
COMPENSATION
Type
Range
Notes
Hourly (Part-Time)
$22 to $28 / hr
20 to 25 hrs/week
Salary (Full-Time)
$50,000 to $60,000 / yr
40 hrs/week
Mandarin Premium
Upper range of band
Business-level Mandarin
Review Period
90-Day Review
Performance-based adjustment
Growth opportunity: This is a ground-floor role. The person who joins us now has a clear path to take on greater operational responsibility as Autool USA scales.
HOW TO APPLY
***email_hidden***
Subject line: Office Operations Coordinator, [Your Name]
If you speak Mandarin, please mention it clearly in your message. We review every application personally.
Autool USA Inc. | Equal Opportunity Employer | autoolusa.com
- Bilingual JE Office Coordinator/Executive Assistant (79439-1) Responsibilities Ensure office operations run safely, smoothly, and effectively. Maintain and manage the Company’s office supplies; work with vendors; schedule maintenance and repairs. Monitor health and safety...SuggestedWork at office
$28 - $33 per hour
...the Role Temple Beth Sholom is a vibrant, growing congregation seeking a proactive and organized Operations & Engagement Coordinator . This isn't just an office job; you are the "engine" that keeps our community running and the "warm face" that makes members feel...SuggestedHourly payFull timeWork at officeTemple Beth Sholom
San Leandro, CA2 days ago- ...Operations Coordinator BayWa r.e. Solar Systems LLC (BayWa r.e.) is a solar supply partner providing panels, racking, inverters, energy storage, and eBOS components to local, independent solar installers. We deliver a differentiated experience for customers and vendor...SuggestedLocal area
BayWa r.e. Solar Systems LLC
San Leandro, CA1 day ago $23 - $25 per hour
...to provide complete training for this opportunity! Branch Operations Coordinator Purpose: The part time Branch Operations Coordinator will be responsible for maintaining the branch warehouse and office. Daily work responsibilities will include the off-loading and...SuggestedHourly payPart timeWork experience placementWork at officeFlexible hoursHeritage-Crystal Clean LLC
Hayward, CA5 days ago- ...Job Title: Operations Coordinator Location: Castro Valley, CA Duration: 13 weeks Shift:Day 5x8-Hour (08:00 - 17:00) Job Description... ...Proficiency in KRONOS timekeeping, ANSOS scheduling, and Microsoft Office Suite ~ Strong knowledge of medical terminology ~...SuggestedWork at officeShift work
eTeam
Castro Valley, CA2 days ago - ...sourcing, manufacturing, and managing logistics for souvenir, gift, and promotional products. Job Summary: This Operations Coordinator role acts as a support to the Operations Manager of Marketing, Sales, and Creative. This is a key position responsible for...Worldwide
Charles Products
San Lorenzo, CA5 days ago - ...Cal State East Bay is hiring an ISE Program Coordinator to provide administrative support for grant-funded programs. This temporary position... ...will possess a high school diploma with experience in office environments and skills in Microsoft Office suite. Join us in...Temporary workWork at office
Cal State East Bay
Hayward, CA1 day ago $23 - $35 per hour
...Description Job Description Description: Title: Site Safety and Operations Coordinator Organization: Boys and Girls Clubs of San Leandro... ...or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses...Full timeTemporary workWork at officeFlexible hoursSan Leandro Boys & Girls Club
San Lorenzo, CA15 days ago- ...company based in California seeks a detail-oriented Service Coordinator to enhance field operations. The ideal candidate will support repair activities and... ...of elevator operations, and proficiency in Microsoft Office. This contract position offers a work environment...Contract workWork at office
$70.3k - $75k
A leading facility management company is seeking an Assistant Operations Manager in Union City, California. This role involves coordinating operations, ensuring compliance with safety standards, and managing service schedules. The ideal candidate will have an A.A. Degree...$28.84 - $37.08 per hour
...Stanford Health Care is seeking a dedicated administrative professional to manage clerical functions in the Nursing Office. This role involves coordinating staffing patterns, payroll processes, and offering clerical support. The ideal candidate will have a high school...Hourly payFull timeWork at officeStanford Health Care
Pleasanton, CA1 day ago$100k - $300k
...Administrative/Operations Coordinator Working under the direction of local management, the position provides support and programmatic assistance... ...may lead/direct clerical staff in various Local 1021 offices. Location: Bay Area Primary Responsibilities and Duties...Contract workWork at officeLocal area- ...to recruit an exceptional, high-energy Office Manager / Executive Assistant . Our... ...a pivotal role in the firm’s daily operations. Key Responsibilities Office Management... ...reflects a premium brand. Event Coordination: Play a central role in planning and...Work at office
Truex Métier
Hayward, CA1 day ago - ...an organized, proactive, and welcoming Office Manager. Our client’s workplace is fast... ...bridges high-level administrative operations with elite client service, our client is... ...management, expense tracking, and meeting coordination for the leadership team, as well as...Work at office
Truex Métier
Hayward, CA4 days ago $100k
...seeking an organized, proactive, and detail-oriented Office Manager to oversee daily office operations and help foster a positive, efficient workplace... ...environment. This role will serve as the central point of coordination for office operations, vendor management, employee...Permanent employmentTemporary workWork at officeImmediate startCareer Group
Hayward, CA4 days ago- ...products you use often. We’re hiring an Operations Associate to work directly with the... ...-priority work. You’ll be supporting office buildouts, driving early customer... ...materials, planning) and hands-on execution (coordinating logistics, supporting field tests,...Work at office
Zenos
Hayward, CA14 hours ago - ...Dental Front Office/ Insurance Coordinator Permanent Front Office/ Insurance Coordinator role in a Fremont, California general dental practice. Monday 8-4, Tuesday 10-7, Wednesday 7-4, Thursday 7-4, Friday 7-1. This position needs PPO experience, speaking Spanish is...Permanent employmentFull timePart timeWork at office
Mayday Dental Staffing
Fremont, CA2 days ago $70k - $95k
...People Operations Coordinator Location: Onsite – Pleasanton, California Reporting to: People Operations Manager At STN , we don't... ...and HR best practices preferred. ~ Proficiency in Microsoft Office Suite and recruiting platforms such as LinkedIn Recruiter,...Permanent employmentFull timeWork at officeSTN Incorporated
Pleasanton, CA1 day ago$60k - $80k
...development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences... ...you to apply. Job Description Overview: The Land Operations Coordinator is a critical position within the Development Operations...Contract workFor contractorsWork at officeBrookfield Properties
San Ramon, CA4 days ago- ...estate professionals in North America. Come grow with us as our Operations Coordinator. We have a proven path and will provide you with the models,... ..., company social media presence internally and externally, office management, client care systems, team retention and...Work at office
Place
Alameda, CA4 days ago - Salary: USD35 - USD38 per year JOB SUMMARY The Executive Assistant & Office Coordinator is a dual‑role position providing strategic‑level administrative and operational support to the President, Chief Revenue Officer, and HR Director. This role serves as the operational...Work at office
$43 per hour
...CRM Operations Coordinator/ Marketing Or Growth Operations Coordinator (CRM & Promotions) Pay Rate: $43/hr. Location: San Francisco, CA/ New... ...Monday-Friday, 8AM-5PM M/F work from home, T/W/Th work in the office) Duration: 12 months Job Summary: End-to-End CRM &...Work at officeWork from homeMonday to FridayIntellipro Group
Oakland, CA4 days ago- ...Regional Operations Specialist New Development RCFE license required This position will require travel throughout California Senior Living experience required Travel Requirements Up to 95 Travel Required Travel to assigned Communities based on need and priority Travel...Work experience placementRelocation
Oakmont Management Group
Hayward, CA2 days ago - ...Creek Post-Acute is devoted to helping them achieve their personal health and wellness goals. Position Overview: As a Business Office Manager, your primary responsibility will be to manage billing for various payer types, including Medicare, Medi-Cal, Managed Care...Full timeTemporary workWork at officeMonday to Friday
Canyon Creek Post-Acute
Castro Valley, CA5 days ago $30 per hour
Assistant Business Office Manager (Part-Time) Company Overview At St. Francis Healthcare , we are committed to excellence in facility operations and resident care. We are seeking a highly organized, detail-oriented, and dependable Assistant Business Office Manager to...Part timeWork at office- ...Job Opportunity Permanent position for a part-time treatment coordinator/office manager in a general San Leandro dental office. 3-4 days a week Monday-Friday 9-5 and 2 Saturdays a month. We are a thriving dental practice and are seeking a front office admin / office...Permanent employmentFull timePart timeWork at officeMonday to Friday3 days per week
Mayday Dental Staffing
San Leandro, CA3 days ago - ...We are seeking a highly motivated Business Operations Associate to join our team and help shape the future of our company. You will partner with customers to identify high-priority use cases, map workflows, deploy our product, and measure business impact - working closely...
MaxHome
Hayward, CA1 day ago - BASIS Independent Schools in Dublin, California is looking for a Front Office Coordinator to support faculty and staff. This role includes greeting visitors, assisting with clerical tasks, and managing communication between parents and teachers. Ideal candidates will possess...
- A mental health support organization in Fremont is seeking an Office Staff member to provide compassionate support and facilitate smooth operations. The role involves answering client calls, scheduling appointments, and managing patient records. Candidates should possess...Work at office
- ...intellectual pursuits result in extraordinary outcomes. BASIS Independent Dublin is seeking qualified candidates for a Front Office Coordinator! BASIS Independent Dublin is set to open in September 2026, bringing our world-class approach to education to a vibrant new...Work at officeLocal area
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Operations Coordinator. Be the first to apply!
- operations associate Hayward, CA
- trading operations specialist Hayward, CA
- operations management specialist Hayward, CA
- recruiting operations associate Hayward, CA
- it operations coordinator Hayward, CA
- flight operations specialist Hayward, CA
- people & operations coordinator Hayward, CA
- people operations specialist Hayward, CA
- bank operations specialist Hayward, CA
- operations coordinator Hayward, CA