Accounts Payable Analyst

Job Summary To provide advanced system knowledge in the support of the Accounts Payable Section of the Controller's Division, utilizing an ever increasing knowledge of processes and increase of the work load in this area that comes with the growth of Augusta University. The employee has sole responsibility for the payment of institutional contracts, leases, construction, and purchase orders for professional or contract services. Advanced customer support includes liaison between Financial Accounting & Asset Management, Purchasing, Budget and Finance and Facilities Planning and institution customers both within and without the institution. Responsibilities Audit and pay invoices: Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code appropriateness, supporting documentation, and AU/BOR/State/Federal compliance with expense policies. Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e. vendor, third‑party organization(s). Resolve outstanding payment issues: Proactively seek resolution for outstanding payment issues. These actions include resolving price discrepancies, vendor disputes and payment release issues, including solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas. Ensure customer satisfaction: Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item(s) listed on a given invoice and/or purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN. Audit and pay check requests: Responsible for auditing and payment of AU Check Requests. Ensure compliance with IRS accountability. Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Communicate any discrepancies with various departments, i.e. vendor, third‑party organization(s). Record retention: Organize, update, and retain invoice information files and voucher audit records. Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly, within and without the organization to provide exceptional customer service. Audit and pay employee travel: Review, audit and process employee travel reimbursements and direct bill invoices for AU. Audit includes compliance with AU/State/BOR/Federal policies. Communicate any discrepancies with various departments and travelers. Ensure State, Federal, and AU policies are adhered to. Other duties as assigned: Other duties as assigned to include but not limited to backing up other AP staff as needed and cross training. Required Qualifications High School diploma or GED from a recognized state or federal accredited organization is required plus 4 years of accounting/financial support experience. Associate's degree from an accredited college or university with 2 years of related experience. Bachelor's degree from an accredited college or university. Preferred Qualifications Relevant experience with, and understanding of, PeopleSoft v9.2 Accounts Payable Module or SAP ERP (Enterprise Resource Planning System); Familiarity of contract administration. This position must be able to communicate effectively and efficiently via in‑person, phone, email and via messaging. They must have the verbal skill to meet this requirement. This position needs to be able to use a computer to type and use a mouse, so they need the manual dexterity and touch senses. They also need to have memory for details to process payments and coordinate payment approvals. Co‑worker cross‑training and backup functions; campus staff and faculty, and external institution customers and vendors. All AU, AU Medical Center, and AU Medical Associates positions are responsible for promoting a customer‑friendly environment and providing superior service as a part of their job. The advanced customer support required includes liaison between Financial Accounting and Reporting, Asset Management, Purchasing, Budget Services, Finance and Facilities Planning and our institution customers both within and outside the institution. Abilities Demonstrate the ability to effectively interact with suppliers and staff. Ability to analyze complex issues and take appropriate corrective actions. Adherence to internal control requirements and section procedures and work rules. Demonstrated ability to effectively interact in a team environment. Shift / Salary / Benefits Shift: Days/M-F Pay Band: B7 Salary Minimum: $20.29/hour. Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum‑midpoint) of the position. Recruitment Period: 4/3/26 – Until Filled Benefits: health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), vacation time, sick leave, 13 paid holidays. Tuition Assistance Program may be considered for full‑time employees who have been employed with us successfully for more than 6 months. Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. Credit check may be required for positions of trust and/or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. Faculty hires must provide proof of completed academic degree(s) and, if trained by a foreign institution, an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Credit check: This position will require a satisfactory Consumer Credit check as a condition of employment. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How to Apply Consider applying with us today. Applicants are encouraged to tailor their resumes to the position of interest. For assistance, contact View phone number on click.appcast.io. #J-18808-Ljbffr