Administrative Specialist (FULL TIME)

Position Number: 22098701 County: Pulaski Posting End Date: 6/5/2026 ADE Join the Arkansas Department of Education where each student is recognized as an individual. Through a cultivation of world-class educators, partnering with communities, and an influx of social supports, Arkansas Department of Education provides multi-level supports that help ensure students will receive a personalized education and develop a life-long love of learning.Administrative SupportClassification: Administrative Coordinator - Career PathClass Code: PAS02PPay Grade: SGS04Salary Range: $43,088 - $63,770Job Summary
The Administrative Coordinator serves as an essential part of the administrative team within a department, providing higher-level coordination and management of office functions, supporting leadership, and ensuring efficient day-to-day operations. This role goes beyond traditional administrative tasks by requiring a proactive approach to problem-solving, project management, and team collaboration. The Administrative Coordinator plays a key role in supporting policy implementation, managing workflows, coordinating cross-departmental activities, and enhancing communication and operational efficiency.Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed.
Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met.
Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed.
Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans.
Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies.
Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations.
Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency.
Collaborate with team members and leadership to design and implement changes that enhance organizational performance.
High attention to detail and accuracy in all administrative tasks, including document management, budget tracking, and scheduling.
Strong problem-solving abilities to address administrative issues, resolve conflicts, and improve workflows.
Strong skills in using office software applications (Microsoft Word, Excel, PowerPoint, Outlook), and familiarity with project management software or database systems.A high school diploma or equivalent is required, plus one (1) year of experience in administrative roles.Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.