Administrative Assistant I - Receptionist

Receptionist Position

The Receptionist may provide reception and administrative support to RAMS and Dept. of Public Health sites and offices, contributing to the efficiency and timeliness of the operations of clinic and program services. The available position is located at BHS Transitional Age Youth Clinic, a DPH behavioral health services clinic located in the Mission District of San Francisco.

This position is open only to consumers/participants of the SF DPH - Community Behavioral Health Services

Essential Job Duties may include, but are not limited to, any combination of these duties as required by the assigned department/unit:

• Greet/interact professionally & personably with visitors, clients, and community providers, and assist guests with connecting to appointments and meetings
• Answer, screen, and route all incoming calls to appropriate individuals
• Make appointment reminder calls to clients
• Utilize EPIC Electronic Charting System to update and check client information, as well as scan in documents
• Perform routine clerical tasks, including filing and organization, as well as duties specific to the functions of the assigned department/unit, as instructed
• Receive deliveries, mail, faxes, and route to appropriate staff
• Operate office equipment (e.g. fax, copier, etc.) as pertaining to job duties
• Assist with maintaining order and cleanliness of shared work spaces, offices, waiting rooms, and common areas
• Assist in any event planning and meeting preparation, as requested
• Participate in staff meetings, in-service training and other staff development activities
• Uphold excellent record of attendance and punctuality, attention to detail and organization, professional presentation & attire, and positive demeanor
• Engages in pro-active and productive teamwork in a collaborative and flexible manner
• Pro-actively searches out and identifies tasks and department-related needs
• Perform other duties as assigned

Minimum Required Qualifications:

• Administrative, reception &/or clerical experience in an office setting
• Demonstrated knowledge, skills, and experience working with current office methods & procedures, and business communications in English
• At least 1-2 years of direct personal experience with the community behavioral health system, preferably in San Francisco
• Must be able to travel between work sites as needed to provide coverage or attend meetings/trainings.
• Must be able to physically lift or carry items up to 25 lbs at a time

Other Preferred Qualifications:

• Ability to work independently and establish priorities
• Excellent organizational skills; strong attention to detail
• Creative problem solving skills; ability to handle unexpected problems and develop effective, timely solutions
• Ability to interact professionally with diverse & interdisciplinary staff, clients, and individuals who may have special communication &/or behavioral needs
• Exceptional reading and writing skills with the ability to understand and interpret written instructions or communications in English to effectively communicate with staff, program partners, vendors, & clients
• Ability to multi-task in a busy environment
• Must maintain confidentiality at all times
• Demonstrated knowledge of MS Office including Word, Excel, Internet Explorer, and Outlook; Data entry and calendaring skills
• Ability to type a minimum of twenty-five (25) words per minute using a personal computer
• Strong commitment to the philosophy, goals, & mission of RAMS in providing community-based, culturally competent, and consumer-guided mental health services to the community.
• Commitment to engaging in professional development activities such as trainings, continuing education seminars, and reviewing up-to-date material, etc., as related to the position
• Bilingual speaking preferred (Spanish, Mandarin, Cantonese, preferred), but not required.