Electrical Administrative Assistant

Job Description

Job Description

The Administrative Assistant will provide comprehensive administrative support to the Electrical Construction Manager and field operations team. This individual will help coordinate information, maintain accurate records, follow up on outstanding items, and ensure that daily office and project-related administrative responsibilities are handled efficiently.

The ideal candidate is professional, detail-oriented, comfortable managing multiple priorities, and willing to take ownership of responsibilities. As the company continues to grow, there will be opportunities for this position to expand in responsibility and advance within the organization.

Key Responsibilities

•        Provide day-to-day administrative support to the Electrical Construction Manager and operations team

•        Prepare, organize, maintain, and update project documents and electronic files

•        Assist with project setup, tracking, and closeout documentation

•        Coordinate schedules, meetings, appointments, and operational follow-up items

•        Monitor emails, correspondence, deadlines, and outstanding requests

•        Prepare professional emails, letters, reports, spreadsheets, and other business documents

•        Assist with purchase orders, material documentation, work orders, and vendor correspondence

•        Support the collection and organization of employee time records, field reports, and project information

•        Maintain subcontractor, vendor, insurance, licensing, permit, and compliance documentation as assigned

•        Communicate professionally with employees, field personnel, clients, vendors, and other business partners

•        Assist with invoice documentation, billing support, and other basic administrative accounting functions

•        Track assignments and follow up with appropriate team members to ensure deadlines are met

•        Answer and direct telephone calls and respond to general inquiries

•        Identify opportunities to improve administrative systems, organization, and workflow

•        Provide general administrative support and assist with other duties as business needs evolve

Qualifications

•        Prior administrative, office support, project support, or operations experience preferred

•        Experience in electrical contracting, construction, skilled trades, or a project-based environment is helpful but not required

•        Strong organizational skills and close attention to detail

•        Excellent written and verbal communication skills

•        Ability to manage several responsibilities and deadlines simultaneously

•        Professional, dependable, responsive, and willing to take initiative

•        Ability to work independently while also contributing as part of a team

•        Strong follow-through and a willingness to ask questions when clarification is needed

•        Proficiency with Microsoft Outlook, Word, Excel, and Teams

•        Comfortable learning new software, processes, and project-management systems

•        Ability to handle confidential and sensitive business information appropriately

•        High school diploma or equivalent required; additional education or relevant training is a plus

What We Value

Our team is guided by five core values:

•        Self-Improvement Mindset

•        Do What It Takes

•        Positive and Enthusiastic

•        Servant Leadership

•        Respect for Self and Others

We are looking for someone who demonstrates these values through their work ethic, communication, accountability, and willingness to support the team.

What We Offer

What We Offer

•        Competitive pay of $22.00-$27.00 per hour, based on experience and qualifications

•        Full-time, stable employment with a growing company

•        Health and other employee benefits in accordance with company eligibility requirements

•        Paid time off and paid company holidays

•        401(k) plan

•        Training and professional development

•        Direct exposure to company operations and leadership

•        Opportunity to take on greater responsibility and advance as the company grows

A collaborative, team-oriented work environment

Schedule

•        Full-time position

•        Monday through Friday

•        In-office role How to Apply

Please submit your resume along with a brief statement describing your administrative experience and why you are interested in growing with US Electrical Services.

US Electrical Services is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs. We do not discriminate based on any status protected by applicable federal, state, or local law.

US Electrical Services is a commercial electrical contracting company serving clients throughout New Jersey, Pennsylvania, and Delaware. We are committed to delivering high-quality work, building lasting client relationships, and creating opportunities for employees who want to learn, contribute, and grow with our company.

Company Description

US Electrical Services is a commercial electrical contracting company serving clients throughout New Jersey, Pennsylvania, and Delaware. We are committed to delivering high-quality work, building lasting client relationships, and creating opportunities for employees who want to learn, contribute, and grow with our company.