Executive Operations Manager

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at View email address on click.appcast.io Notice: Know Your Rights: Workplace Discrimination is Illegal Notice: Pay Transparency Nondiscrimination (English) Aviso: Transparencia en el Pago No Discriminacio´n (Spanish) Job Description What does your next challenge look like? At SATAIR, we believe in sustainable aviation that allows people to travel and connect across the globe. We are on a mission to provide world class material solutions that keep aircraft flying and extend their lifespan. In Satair, you can challenge the status quo, pioneer new ways of working, and generate real value for airlines and suppliers worldwide. Being part of the Airbus family gives us the opportunity to live a global mindset, working in international and diverse teams and collaborating across functions, sites and cultures. If you want to work as one team embracing a can-do attitude in a demanding environment, then we offer a great place to explore, learn, and grow, making an impact on aviation’s digital and sustainable transformation. In this context we are looking for a Executive Operations Manager to join our Commercial team in Herndon, Virginia or Peachtree City, Georgia. We are seeking an Executive Operations Manager to contribute to the performance of the Commercial team across the world by giving first level assistance, provides business planning to the Chief Commercial Officer and direct staff, facilitates the alignment of ASC and other key functions toward common key strategic priorities, and delivers on a number of initiatives designed to improve efficiency and quality of the team. This role works in groups and one on one with staff and executives on a variety of matters, therefore the candidate must be flexible in working hours and meet the demands of our organization. What’s In It For You Here is a selection of some of the benefits we offer our employees. Local benefits may vary. Competitive Remuneration Work / Life Balance: Hybrid Working, flex-time, maternity/paternity leave Personal Development: Personalized development plans, large portfolio of learning solutions & lots of internal mobility opportunities Health & Wellbeing: Health insurance, well-being programs How You Will Contribute To The Team Business Performance 35% Act as a “barometer”, having a sense of the issues taking place in the environment and keeping the Chief Commercial Officer updated and providing solution focused recommendations. Build and maintain strong, collaborative relationships with members in various departments and within Airbus, Satair, and VAS. Use high level facilitation best practices and proven processes to develop and facilitate strategic interactive workshops that deliver the following results: Facilitate workshops with the ASC leadership team and key functions (as required) to shape a unified vision and increase collaboration for contributions to the Material Services 2030 ambition. Guide ASC leadership team in the selection and alignment of annual company objectives and key priorities that are pivotal to the 2030 ambition and align on next steps toward the successful implementation of these top priorities. Utilize facilitation processes that support the ASC leadership team and key functions (as required) in identifying critical challenges and developing a unified, clear, and actionable plan to guide next steps. Manage actions to ensure follow-through on all consolidated plans developed in workshops. Oversee the management of ASC leadership team meeting agendas that ensure follow up on action items and key priorities agreed to during the workshops. Support the ASC leadership team in breaking down annual top objectives into quarterly targets, aligning on key priorities and next steps to achieve them. Manage Communications 30% Provide interface between Chief Commercial Officer and senior customer management for escalation and meeting scheduling. Maintain confidentiality and use a high degree of discretion while preparing presentations and communications for the Chief Commercial Officer. Collaborate with the Chief Commercial Officer, leadership team, and ASCX to support completion of required activities and reporting requirements around the strategy and objectives. Drive alignment across the Chief Commercial Officer’s leadership team by tracking key deliverables and ensuring every milestone supports the broader transformation roadmap. Govern a master schedule of upcoming milestones. Examples include but are not limited to: Yearly Business reviews, Quarterly Business reviews (QBS), ASC Leadership Team Meetings, Audits, People Tempo Activities, etc. Collaborate with ASCM on Branding and Social Media deliverables and cascade the Top Company Objectives as outlined/modified by the Chief Commercial Officer. Foster and maintain relationships across the organization to optimize stakeholder management and ensure open lines of communication and effective cross collaboration. Manage ASC company related forms for both Airbus/Satair. Govern internal and customer confidential communications, projects, activities and events arrangement including logistics. Assume the role of primary point of contact between the CCO and internal and external customers. Manage projects to support the Chief Commercial Officer to meet strategic objectives 30% Oversee the Chief Commercial Officer's schedule / organization of meetings and minutes / letters, memorandums and documents. Manage the coordination of high level meetings and all conferences and events. Manage the coordination of strategy documentation and presentations. Support and lead projects related to the Chief Commercial Officer’s initiatives on an ad hoc basis. Provide coordination support during MRO events. Coordinate with the Chief Commercial Officer on visits of key stakeholders: meeting objectives, agendas, timing, etc. Additional Responsibilities: 5% Other duties as assigned from time to time which are consistent with the responsibilities outlined above. About You Equipped with a degree in Business or similar or equivalent experience, p aired with 6+ years in progressive experience in C‑Suite executive support and or project management. We are looking for a team player with the following experience, skills and mindset: Bachelor’s degree in Business Administration or Marketing or a combination of education and experience 6+ years progressive experience in C‑Suite executive support and or project management High level strategic interactive workshop development and facilitation experience PMP certification is preferred Chief of Staff Certification is preferred Ability to travel up to 15% Domestic and International Able to work in US without current or future need for visa sponsorship Expert user of MS Office and G‑Suite programs Physical Requirements Onsite or remote: Remote 40% Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. Daily Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Daily Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. N/A Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs N/A Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. N/A Sitting: able to sit for long periods of time in meetings, working on the computer. Daily Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Standing: able to stand for discussions in offices or on the production floor. Daily Travel: able to travel independently and at short notice. 15% domestic or International Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. Daily Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site. N/A Administrative position only PPE required: Steel‑toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor. N/A We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. Airbus is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment. #J-18808-Ljbffr Airbus