Administrative Assistant

Administrative Assistant

We are seeking a highly organized, discreet, and proactive Administrative Assistant to support mission-critical operations within the Intelligence Community. The ideal candidate excels in fast-paced, high-security environments, demonstrates outstanding judgment, and is able to manage complex administrative workflows while maintaining strict confidentiality.

Key Responsibilities

• Provide comprehensive administrative support to senior leaders, program managers, and mission teams.
• Manage and coordinate calendars, meetings, secure conference rooms, VTC sessions, and classified/unclassified communications.
• Prepare, edit, and format correspondence, briefings, reports, and documentation in accordance with agency standards.
• Track taskers, actions, and deliverables; ensure deadlines are monitored and met.
• Facilitate visitor access and escort duties in accordance with facility security protocols.
• Handle travel arrangements, vouchers, and logistics for domestic and OCONUS travel (as permitted).
• Maintain and update filing systems and document repositories across multiple classification levels.
• Support onboarding and administrative processing for new personnel (badging, accounts, orientation scheduling).
• Coordinate office supplies, maintenance requests, and workspace readiness.
• Work closely with security, IT, and operations personnel to ensure compliance with all IC policies and procedures.