Job Practice Administrative Assistant

Practice Administrative Assistant

McGuireWoods LLP has an opening for a Practice Administrative Assistant in our Tysons, VA office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong organizational skills. Administrative experience, specifically in a legal environment, is preferred.

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance.

Responsibilities

• Making copies of documents for service; preparing envelopes and/or labels for said service.
• Preparing material for overnight/mail service, deliveries, and courthouse filings where appropriate.
• Arranging for payment of case related invoices and attorney expense reports via Chrome River.
• Making travel arrangements as required.
• Entering attorneys' time into time management system as requested.
• Performing other administrative tasks and special projects as requested.
• Preparing FedEx transmittals.
• Arrange messenger services for same day deliveries.
• Calendaring internal and/or external meetings for attorneys.
• Search and review Worksite electron files for specific requests; circulate to appropriate parties per instructions.

Qualifications

• Requires high school diploma or GED or an equivalent combination of education and experience.
• Must have 2 or more years of office experience.
• Must be proficient with Microsoft products, such as Word, Outlook, Office and document management software; must be highly proficient in Excel.
• Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver).
• Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.
• Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.

Have more questions? Connect with a recruiter directly.