Executive Manager, Operations

Museum of the Bible offers a competitive salary and benefits package, including: Paid time off Six paid holidays Four floating holidays of employee’s choice 401(k) plan that is 100% vested after 1,000 hours of service Health, dental, and vision insurance STD, LTD, and life insurance that is paid by Museum of the Bible Our driving mission is to invite all people to engage with the Bible through our collections, exhibits, and research and educational initiatives, as well as media, publications, and performances in our World Stage Theater. In 2017, Museum of the Bible opened its 430,000-square-foot non‑profit museum in the heart of our nation’s capital. In addition, our traveling exhibits have appeared nationwide and around the globe. Furthermore, we support education at all levels through children’s programs, high school and college curricula, and adult education, as well as scholarship and academic research (including field archaeology) through our Scholars Initiative. Our Culture Museum of the Bible offers a highly challenging and profoundly meaningful work environment where every team member is unified around our unique and global mission. Our museum bridges the ancient and the modern—from a Babylonian brick dating to around 580 BC to the latest technology in our immersive surround-sound theater. Our team also spans a wide range of careers, from those with decades of extensive professional experience to new graduates and interns. With new leadership in place, it’s an exciting time to work at the museum as we plan for the future. As the museum grows, we provide employees the opportunity to develop their expertise and careers, along with friendships and fun. We all hope to move our lives from success to significance—and we do that daily at Museum of the Bible. Our Work We offer a wide variety of career opportunities, ranging from highly specialized curators and scholars to cutting‑edge technology and media experts. You may work with global dignitaries and VIPs in Hospitality, or with curious children in Education. Or take your career in all these directions over time. The museum is located in Southwest DC, on the Federal Center SW Metro stop. Our official headquarters is in Oklahoma City, Oklahoma (on the Hobby Lobby campus). Most of our positions are in these two locations, but some may be remote. Museum of the Bible supports the professional development of college and university students by playing an integral role in experiential learning. We offer internships to students from various academic backgrounds, giving them the opportunity to gain hands‑on experience. Schedule: Full Time, To include evenings and weekends as required.* Reporting Manager: Chief Operating Officer (COO) Travel: N/A Salary: $80,000-$85,000 Depending on Experience Salary Adjusted to local market rates* POSITION SUMMARY Reporting to the Chief Operating Officer (COO), the Executive Manager-Operations, serves both as an administrative and strategic support, managing priorities, overseeing key projects, facilitating communication, and ensuring organizational alignment to maximize the Operations Department’s effectiveness. The Executive Manager is managing special initiatives, preparing department leaders for meetings, acting as a liaison, and handling internal/external communications, effectively functioning as an operational “air traffic controller” and integrator for the Operations Department's vision. In addition, he/she performs administrative functions for the COO, including calendar management, email follow‑ups, travel and expense reports. DUTIES & RESPONSIBILITIES Key Duties Administrative Support: Act as “right hand” to the COO, anticipating his business needs and proactively addressing them. Continuous support with emails, calendar, travel, and expense reports. Contract Reviewing: Conduct initial administrative reviews of contracts, vendor agreements, and other operations‑related documents to ensure completeness, correct formatting, and alignment with institutional standards prior to submission for executive review. Budget monitoring: Support operational leadership in monitoring departmental budgets by tracking expenditures, maintaining financial records, and ensuring projects remain within approved financial allocations. Meetings Management: Proactively manage COO’s schedule and coordinate times, subjects, and objectives of meetings as well as follow‑ups. Prepare leaders with necessary materials for meetings, note taking when required, and ensure follow‑up action items. Logistics: Booking and coordinating travel for external partners for Museum‑sponsored activities to include airline, hotels, ground transportation, dining, and other essential needs as requested. Leadership Support: Act as a confidante, advisor, and sounding board, helping the COO prioritize time and focus on high‑impact activities. Problem‑Solving: Solve problems and remove roadblocks before they reach the COO, often mediating disputes and acting as an \"honest broker.\" Communication & Liaison: Filter information, optimize communication flow between Operations leadership and the organization, and assist with internal/external messaging (speeches, newsletters). Data & Reporting: Partner with directors to develop reports or presentations. Operational Efficiency: Identify inefficiencies, track performance metrics, and ensure cross‑functional teams collaborate effectively. Project Management: Coordinate strategic initiatives, manage timelines, and liaise with stakeholders. Representing the Executive: Occasionally attend meetings and represent the COO's interests in his absence. Culture & Engagement: Implement programs to improve employee engagement and department culture (monthly meetings, department outings, development opportunities etc.). Specific tasks include: Manage daily calendar entries Prioritize and respond to all emails within a reasonable time frame Manage internal and external communications Plan and organize meetings with internal and external teams Arrange business travel Manage COO expense reports Provide support as requested to Operations Division directors and partners (Guest Relations/Engagement, Museum Store/Retail, Operations, Facilities, Food & Beverage, Security) Assist with budget management across COO departments Ensure compliance with company guidelines, deadlines, and design standards. Maintain practical working relationships and camaraderie with Executive Assistants/Executive Managers in the organization, mutually providing assistance for company‑wide projects and events Manage special internal and external projects Coordinate with Executive Assistants/Executive Managers on supplies ordering/maintenance and kitchen re‑stocking on a rotation Other Duties as Assigned. QUALIFICATIONS & REQUIREMENTS Problem-solver: Drive proactive problem‑solving by assessing situations, researching solutions, and aligning the right resources for swift resolution. Collaborator: Thriving on relationships, inclusion of stakeholders, welcome feedback and enjoying working with other stakeholders, peers, and team members. Culture Driver: Chief advocate for mission internally and externally, collaboration, respect accountability and enjoying work. Education Bachelor’s degree in related field preferred, or HS Diploma/GED‑equivalent with corresponding experience. Knowledge At least 2 years of experience as an executive assistant to a C‑Suite leader or in project management, handling all aspects of administrative work, including email/calendar management, expense reporting, and dynamic travel arrangements Knowledge of standard office procedures Familiarity with museums and operational duties is preferred Familiarity with managing budgets in a museum setting is preferred. Skills / Core Competencies Solid experience with MS Office Suite, project management platforms, and spreadsheets Strong communication skills, via phone, email, and in person Excellent organizational and project management skills Experience providing complex administrative support in a high‑profile environment with tact and diplomacy. Abilities / Attributes Highly detailed and organized Able to uphold a strict level of confidentiality maintained with the COO and Operations Department High personal and professional integrity Multi‑tasker, with the ability to triage competing priorities in a fast‑paced environment Self‑driven, proactive approach to problem‑solving with strong decision‑making. Able to streamline operations. Able to travel to conferences and events in and outside the DC area as needed. Able to work nights and weekends as needed. Able to lift 20 pounds. Champion the Museum of the Bible’s mission to invite all people to engage with the transformative power of the Bible. As required, inclusion in official or incidental photographs and videos for MOTB and/or guests. #J-18808-Ljbffr Museum Of The Bible