Accounts Payable Clerk - Hybrid - in Tampa office and Work From Home

Healthesystems offers workplace flexibility with our Work-From-Home model, and a competitive compensation and benefits package including healthcare coverage, PTO, paid holidays, 401(k), company-provided life insurance/disability coverage, wellness options, and more.

Note this job requires the worker to come to the Tampa/Westshore office 1-2 days a week.

Summary Responsible for Operating and Pharmacy Accounts Payable processing.

Key Responsibilities “To simplify complexities for each customer.”

1. Checks and maintains AP inbox emails to process operating invoices through Concur. Also responds to any requests from vendors.


2. Checks and maintains Pharmacy inbox emails to maintain accurate pharmacy information. Also, responds to any request from pharmacies.


3. Processes weekly AP batches for the check runs to ensure timely and accurate payments are made to vendors or pharmacies in accordance with company policies and procedures. Protects the business against unintentional overpayment.


4. Reviews source details either from operating invoices, employee expense reports, Wells Fargo corporate credit cards or pharmacy


5. Charges expenses to accounts and cost centers by analyzing invoice/expense reports.


6. Continually assists with Vendor Maintenance to ensure payments are made in accordance with company policies and procedures. Includes assistance as needed with 835/EOB maintenance as well as Pharmacy Hierarchy upkeep.


7. Assists in providing support for audit requests or other ad hoc requests.


8. Checks incoming mail received at the corporate office (Tampa, FL) and distributes the mail to the appropriate departments. Complies with agreed upon document retention procedures to ensure proper access and safe keeping of financial records is maintained.

Qualifications/Education/Certifications

High school diploma or general education degree (GED) plus one to three years related experience and/or training. Bachelor’s degree in accounting, finance, or related field a plus.

Knowledge, Skills and Abilities

One to three years of prior experience with AP Processing preferred. Prior experience with Microsoft Word, Microsoft Excel and Accounting Software preferred. Knowledge of Great Plains/Microsoft Dynamics, Business Central and Concur preferred. Attention to detail, thoroughness, organization, analytical skills, vendor relationship, PC proficiency, data entry skills and general math skills are required.

Role-Based Competencies  

• Shows Drive & Initiative 


• Collaboration & Teamwork 


• Delivers Quality Results Timely 


• Communicates Effectively 


• Job Knowledge & Skills 

  Physical Demands/Working Conditions

This position is not eligible for 100% Remote/Work from Home.

Duties are performed primarily in an office setting. Travel to attend meetings and visit locations throughout the country may be required. Operate computer and standard office equipment such as telephone, copier, and printer. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands. The employee is occasionally required to stand and walk. *** Job descriptions will be reviewed and are subject to changes of business necessity. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay is based on several factors including but not limited to education, work experience, certifications, geographical cost of labor, etc. In addition to base pay, Healthesystems offers a comprehensive benefits package including, health, dental, vision, disability and life insurance, wellness resources, recognition programs, 401k contribution, and PTO & Holiday pay (all subject to eligibility requirements). Applicable statutory benefits also provided, including the Colorado HFWA.

Anticipated Starting Pay Range

$17.98 - $22.50 USD

To facilitate working from home, and as a requirement for this role, candidates must provide their own reliable, high speed internet access with sufficient bandwidth to execute all job functions. Company laptop will be provided - (except for temporary internship roles)