Child Nutrition Finance Clerk

Child Nutrition Finance Clerk

Ensure the efficient daily operation of the child nutrition office and provide clerical services. Maintain financial records for the Child Nutrition programs. Compile and maintain records of quantity, type, and value of supplies stocked in Child Nutrition Department.

Qualifications

High School Diploma or GED

Proficient computer skills to develop spreadsheets, databases, and perform word processing

Proficient file maintenance skills

Effective communication (verbal and written), organizational, and interpersonal skills

Knowledge of basic accounting principles

Knowledge of National School Lunch and Breakfast regulations, preferred

Three years related experience and/or training; or equivalent combination of education and experience

Major Responsibilities and Duties

Financial Ethics

• Comply with all policies and procedures; board policies; internal controls; and state, local, and federal laws and regulations as they pertain to the financial affairs of the district.
• Promptly report to the immediate supervisor or Superintendent any suspected violations of the code of ethics, such as theft, fraud, or any other dishonest act in the workplace.
• Act in an ethical and honest manner in all business transactions of the district.
• Maintain confidentiality of all data, files, and general financial information of the District.
• Safeguard against unauthorized access to assigned computer system and electronic data.

Accounting

• Assist in reconciling and balancing revenue, concessions, and special functions accounts.
• Verify bank deposits, including monitoring and ensuring correct entries.
• Verify, allocate, and post details of business transactions to subsidiary accounts in journals or computer files from documents such as cafeteria daily records and printouts.
• Summarize details in separate ledgers or computer files and transfer data to general ledger.
• Assist with preparation and entry of budget information, program evaluations, financial reports, and computer audits.
• Assist with preparing summer meal program financial reports and journal entries for payroll.
• Assist with other duties and projects as needed

Inventory

• Post transactions to inventory system including receivables, requisitions, shipping orders and adjustments.
• Assist in estimating quantities for warehouse inventory items and coordinate with the warehouse supervisor to initiate price quotes and purchase requests to maintain stock.
• Notify and schedule arrangements for inventory audit.
• Process concession inventory and vendor orders.
• Review campus requisitions and evaluate appropriate quantities and products for shipping.
• Prepare grocery and milk delivery schedules, consolidate and submit orders to vendors for campuses and concessions.
• Compare inventories to records such as sales orders, production records, or purchase invoices to obtain current inventory.
• Verify clerical computations against physical count of stock and adjust errors in computation or count, or investigate and report reasons for discrepancies.
• Process purchase orders
• Participate in inventory meetings as scheduled

Records, Reports and Correspondence

• Compile and analyze reports to show statistics such as cash receipts, receivables, profits and losses, and other pertinent information.
• Prepare correspondence, memos, forms, requisitions, and reports as needed or requested.
• Perform routine office duties and assist in processing mail and information.
• Prepare reports and gather data from sites on all inventory including food, supply and equipment needs.
• Lead and assist in preparing reports including annual inventory, commodity inventory, usage and inventory quantity and price lists.
• Assist with free and reduced applications, determine eligibility status, and notify household of eligibility as needed.
• Assist in the verification process for free and reduced benefits, including selection, notification, and verification of income for selected households.

Communication

• Answer incoming calls, take reliable messages, and route to appropriate staff.
• Assist with questions and requests within level of responsibility.

Professional Growth and Development

• Keep informed of and comply with policies, laws, and regulations concerning job functions.
• Participate in training programs, staff meetings, and special events as assigned, including assisting in preparing and planning for these events, as needed.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment, computer, peripherals, 10-key

Posture: Prolonged sitting; moderate standing; occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting, reaching

Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension

Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance

Environment: Work is performed in an office setting; occasional irregular and/or prolonged hours

Mental Demands: Maintain emotional control under stress, work with frequent interruptions