Legal Secretary

Legal Secretary

In this position, you will join the City Attorney's Office for the City of Colorado Springs, providing legal administrative support to the Leadership Team and the Litigation/Employment Division. This role includes performing administrative and technical duties and coordinating programs within the assigned department or division. The position is at-will and reports to the Legal Administrator.

This position is subject to budget required furloughs to be implemented in the 2026 calendar year.

Come explore the possibilities a career with the City of Colorado Springs can offer! We're an accredited pay equity employer! Your starting pay will be within the posted hiring range based on your years of experience and education. See the full potential of growth for this position here: 2026 Salary Schedule

As a Legal Secretary, you will:

• Provide legal administrative, executive, and customer service support to the City Attorney's Office Leadership Team and the Litigation/Employment Division.
• Prepare legal documents, pleadings, correspondence, ordinances, resolutions, forms, and special applications, and file pleadings and other documents with courts and administrative agencies.
• Manage calendars for assigned attorneys and coordinate meetings with other City departments.
• Coordinate, enter, and track City Council agenda items in Granicus.
• Provide backup front-desk coverage, answer phones, assist walk-ins, and maintain files, databases, and the case document management system.
• Proofread documents and handle internal and external records management in compliance with retention and destruction procedures.
• Compile and track invoices; assist with contracts, agreements, expense reports, P-cards, receipts, and journal entries; and handle travel and event-related expenses for attorneys.
• Schedule office meetings and events.
• Other duties as assigned.
• Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page.

We are looking for candidates who possess:

• Strong command of English grammar, punctuation, spelling, and sentence structure.
• Expert-level proficiency with Microsoft Office, Adobe Acrobat Pro, ICCES (Integrated Colorado Courts E-Filing System), and SharePoint.
• Clear and concise verbal and written communication skills.
• Strong attention to detail and excellent organizational and prioritization abilities.

Minimum Qualifications

• Equivalent to the completion of twelfth grade (high school diploma or GED)
• Two years of full-time legal support experience, including experience in the preparation and process of legal documents and records.
• Possess, or obtain within six months of hire, a Colorado Notary Public certification

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

Preferred Qualifications

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

• College-level coursework in legal studies or a related field
• Two or more years of litigation support experience
• Experience working in a law firm and/or government legal environment
• Experience in the preparation of trial exhibits, legal research, jury instructions, rules of civil procedures, eDiscovery, and civil court processes
• Experience e-Filing using PACER (Public Access to Court Electronic Records) and JBITS (Judicial Business Integrated with Technology Services)
• Experience with accounting or invoice processing

Additional Information

Please contact Shereen Ross at View email address on click.appcast.io for any questions about this position. The background check process for this position includes being fingerprinted. Fingerprints will be used to check the FBI's criminal history records.

Equal Opportunity Employer

The City of Colorado Springs is committed to a welcoming culture that values our employees' unique individual qualities and fosters a welcoming environment where people want to be.

The City of Colorado Springs offers additional compensation depending on the position, area of assignment, and specific job assignments, including shift differential, pay differential, acting or lead, special assignment, hazard pay, longevity, cell phone allowance, uniform allowance, relocation, awards, standby, call out, compensatory time off, tuition, overtime, extra duty, incentive, holiday premium, proficiency, and vacation sell back.

NOTE: This job announcement is not intended to include a complete listing of all responsibilities, knowledge, skills, and abilities associated with the position. The City does not sponsor applicants for work visas of any kind (including but not limited to F-1, H-1B or TN visas). Applicants must be currently authorized to work in the United States on a full-time basis.