Administrative Coordinator

Compensation Amount:
16.00 USD Hourly

Job Summary:
ADMINISTRATIVE COORDINATOR JOB SUMMARY
This position oversees the Daily Sales Reports as well as handling issues such as new hire orientation, maintaining files and various other office and data entry duties. This position reports to the Business Office Manager.

Job Description:

ESSENTIAL FUNCTIONS

• Enter Daily Sales Reports and other data entry information by the required deadlines
• Respect and maintain confidentiality of the office, its records, and restricted information.
• Maintain basic knowledge of computer software, Microsoft, and internet applications.
• Communicates with and greets new hires, assisting them with getting settled into housing.
• Performs basic new hire orientation by providing parking passes, uniform shirts and name tags.
• Maintain employee uniforms, parking passes, and name tags.
• Maintain employee housing room assignments, inspections, check-in and check-out procedures.
• Ensure that office supplies are maintained, organized, and replenished as needed.
• Separates received mail by departments and coordinates delivery of with the Property
• Attend various community events.
• Attend all required training, in-service, and staff meetings.
• Strive to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices.
• Maintain a positive and professional demeanor toward guests and co-workers.
• Adhere to all policies and procedures of Guest Services Hourly Handbooks.
• Perform other duties as assigned.

SKILLS AND KNOWLEDGE REQUIREMENTS

• Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
• Advanced Excel skills as well as proficiency with internet-based computer skills
• Strong attention to detail and organizational skills.
• Ability to communicate with people clearly and professionally.
• Ability to handle multiple priorities at the same time.

PHYSICAL AND MENTAL REQUIREMENTS

• Moving about on foot to accomplish tasks, particularly frequent movements from place to place within the unit. Bend, lift, carry, reach/extend arms and hands above shoulder height frequently, or otherwise moves in a constantly changing environment.
• Lifting, carrying, and pushing up to 25 lbs. regularly, 30-35 lbs. frequently, and up to 50 lbs. occasionally.
• Ability to sit or stand at a desk to work at a computer for extended amounts of time.
• Ability to withstand temperatures in indoor environments.
• Reading and writing work-related documents in English.
• Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
• Constantly communicates and receives verbal communication with other employees in fast-paced environment.
• Physical presence at the job site is essential to perform job duties.

EQUIPMENT USED

• Typical office equipment (computers, multi-extension phone system, fax, copiers, scanners, among others).

Founded in 1917, Guest Services has worked tirelessly to earn the reputation as the premier hospitality management company and National Park Service concessionaire in the United States. Guest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores.

Guest Services, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment and promotion without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

OUR COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION: We embrace Diversity, Equity, and Inclusion (DEI) and the richness it brings to our company. Our commitment is to provide an inclusive workplace where individuals can bring their whole selves to work, enabling them to provide the best level of service to our diverse customer base.