Supplies Coordinator, Clinical

Job Description

Job Description

About Us:

At VNA Health, our mission is to revolutionize healthcare through compassion and innovation, ensuring every individual's well-being is prioritized. We're dedicated to empowering our employees to make a real difference in the lives of our patients and communities, driving positive change in healthcare. Join us in our mission to provide exceptional care and improve the health and dignity of those we serve.

Why Join Us:

• Employer sponsored insurance premiums including dental, vision, basic life, disability, and AD&D insurance.

• Generous Paid Time Off (PTO) accrual from the first day of employment.

• Generous Wellness Benefit annual reimbursement for fitness and wellness expenses.

• Financial wellness program with matching 403(b) Retirement Plan and Healthcare and Dependent Care Flexible Spending Accounts (FSA).

• Supportive company culture promoting employee well-being through programs like the Employee Assistance Program (EAP) and public transportation reimbursement.

JOB DESCRIPTION SUMMARY

The Clinical Supplies Coordinator is responsible for overseeing, organizing, and maintaining medical supplies, equipment, and inventory operations for Home Health and Hospice service lines. This role supports clinical staff by ensuring timely availability of supplies and equipment needed for patient care while maintaining accurate inventory records and regulatory compliance. The ideal candidate is highly organized, detail oriented, customer service focused, and friendly, with the ability to work collaboratively in a fast-paced healthcare environment.

The Supplies Coordinator respects and promotes the mission, vision, and values of VNA Health.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

1. Manage daily inventory operations for Home Health and Hospice departments, including ordering, receiving, stocking, tracking, and distributing clinical supplies and equipment.
2. Maintain accurate inventory records and monitor stock levels to prevent shortages or overstocking.
3. Coordinate ordering and delivery for patient care supplies.
4. Collaborate with clinical staff, vendors, and leadership to ensure patient care needs are met promptly and efficiently.
5. Conduct routine inventory audits and assist with quality assurance and compliance initiatives.
6. Monitor expiration dates and ensure proper storage and rotation of supplies.
7. Process purchase orders, invoices, and supply requests accurately and in a timely manner.
8. Maintain organized storage areas and ensure cleanliness and safety standards are followed.
9. Provide exceptional customer service to staff, patients, families, and vendors through professional and friendly communication.
10. Assist Department Directors with tracking and reporting inventory usage trends and cost management efforts.
11. Support regulatory compliance with Home Health and Hospice standards, policies, and procedures.
12. Participate in department meetings, process improvement initiatives, and ongoing training as needed.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description.

POSITION QUALIFICATIONS

1. High school diploma or equivalent required; additional healthcare, inventory, or business coursework preferred.
2. Previous experience in inventory management, medical supply coordination, Home Health, Hospice, or healthcare operations preferred.
3. Knowledge of medical terminology, clinical supplies, and durable medical equipment preferred.
4. Strong organizational skills with exceptional attention to detail.
5. Excellent customer service and interpersonal communication skills.
6. Strong communication skills and highly reliable, friendly, professional, and team-oriented.
7. Problem-solving and critical thinking abilities with the ability to prioritize tasks, manage multiple responsibilities efficient, and strong time management and multitasking skills.
8. Ability to work independently and collaboratively
9. Proficient computer skills, including Microsoft Office and inventory management systems.
10. Ability to maintain confidentiality and handle sensitive information appropriately.
11. Ability to lift, move, and organize medical supplies and equipment as needed.

PHYSICAL REQUIREMENTS

1. Ability to lift 50 lbs.
2. Ability to push/pull 50 lbs.
3. Ability to stoop, bend, and squat.
4. Ability to walk up one flight of stairs.
5. Ability to walk one mile.
6. Ability to sit for one hour, minimum.
7. Visual and audio acuity.