Project Manager

Job title: Program Manager (Program integrator) Location: Thousand Oaks, CA 91320 (Hybrid) Must be local to ATO will be onsite 1x/week on average Duration: 12+ Months (possibility of extension) This will role will: Support cross-functional coordination for medical device and combination product development programs from development through commercialization. Assist in the creation and maintenance of integrated project plans, timelines, milestone trackers, and action logs. Partner with team members across engineering, quality, regulatory, clinical, manufacturing, supply chain, and other functions to support aligned execution. Help coordinate core team meetings and program reviews by preparing agendas, capturing decisions, documenting action items, and following up on commitments. Track project progress against timelines and milestones and elevate risks, delays, or cross-functional issues as appropriate. Support preparation of project dashboards, status reports, presentations, and milestone review materials for team and leadership meetings. Help maintain program documentation and support readiness for design reviews, phase gates, verification, validation, design transfer, and launch activities. Assist with risk, issue, assumption, and change tracking to support program visibility and execution. Support coordination of selected activities with external partners, suppliers, and contract manufacturers, as applicable. Contribute to process improvement efforts related to project management tools, team routines, templates, and reporting practices. Help ensure project activities remain aligned with applicable quality system, design control, and regulatory expectations with guidance from functional experts. Basic Qualifications Doctorate degree or Master's degree and 2 years of experience or Bachelor's degree and 4 years of experience or Associate's degree and 8 years of experience or High school diploma / GED and 10 years of experience Top skills sets Project planning and tracking - Ability to maintain integrated plans, schedules, milestones, action logs, risks, and status reporting. Cross-functional coordination and communication - Ability to work effectively across engineering, quality, regulatory, clinical, manufacturing, and supply chain teams in a matrixed environment. Strong organization and follow-through - Ability to manage multiple priorities, document decisions and actions accuratly, identify issues early, and ensure commitments are completed. Day to Day Responsibilities: Maintaining project plans and trackers-updating timelines, milestones, action logs, assumptions, risks, issues, and changes. Coordinating cross-functional teams across engineering, quality, regulatory, clinical, manufacturing, supply chain, and other functions. Organizing team meetings and program reviews-preparing agendas, documenting decisions, assigning action items, and following up on commitments. Monitoring project progress and identifying schedule delays, dependencies, resource concerns, or cross-functional issues that need escalation. Preparing status materials, including dashboards, presentations, milestone summaries, and leadership updates. Managing program documentation and helping teams prepare for design reviews, phase gates, verification, validation, design transfer, and launch. Coordinating with suppliers and external partners when their work affects the program schedule or deliverables. Improving project-management processes, such as templates, reporting methods, team routines, and planning tools. Supporting compliance by helping ensure activities and documentation remain aligned with design-control, quality-system, and regulatory expectations. Employee Value Proposition: Networking, career experience Possible Extension: Yes Red Flags: Does not meet the basic qualifications for education and relevant experience. Poor organization or follow-through, including difficulty managing deadlines, actions, or multiple priorities. Weak cross-functional communication or inability to work effectively in a matrixed team. Passive project-management style, such as failing to identify risks, elevate delays, or hold owners accountable. Low attention to detail, particularly in project plans, meeting records, status reports, and regulated documentation. Interview Process: Interview with 3-4 people. A mix of Teams and In-Person. #J-18808-Ljbffr Spectraforce Technologies