Junior Administrative Assistant

Expertise and Functions Perform administrative and office staff management functions, including: Scheduling and appointment management using Microsoft Outlook or equivalent tools Answer the telephone and take messages as needed Word processing, suspense and task tracking Develop and conduct file plans Other administrative activities as required Work independently with little supervision Prepare office related communications Take delivery of mail and couriered packages, process shipping request, ship packages/equipment Prioritize work and adhere to strict timelines for submission of reports/contract deliverables Assist with tracking Contract Data Requirements List (CDRL) deliverables from preparation through approval while keeping stakeholders informed Review, submit, and file reports, spreadsheets, agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance while maintaining configuration control of documents Obtain, document, organize, and prioritize quotes from vendors for materials, tooling, equipment and supplies as requested by leadership team Create and assist with Purchase Requests Manage a corporate credit card supporting leadership team purchasing requests Assist with coordinating lodging, hotel, rental car, airfare, and other travel arrangements for teams Other duties as assigned Education / Training (both required and desired) High School diploma required Associate’s Degree in managerial field desired Experience 2+ years of experience supporting management personnel Experience supporting management personnel within the DoD preferred Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel required Excellent communication skills and interpersonal skills talking to customers, vendors, and stakeholders Excellent customer service attitude, customer service experience a plus Ability to multi-task and prioritize Proficiency in Government policies and procedures regarding correspondence, staff packages, suspense tracking, travel, file plans, and timecards preferred Security Must be a US citizen Ability to obtain a security clearance may be required Physical Requirements Prolonged periods sitting at a desk and using computer screens Frequent wrist, hand, and finger movements using a keyboard, mouse, and handwriting Must be able to lift up to 20 pounds at times Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Short Term & Long Term Disability Training & Development Wellness Resources Salary The projected salary range for this position is $18 - $22 per hour. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range. #J-18808-Ljbffr