Procurement Specialist

Job Description

Job Description

We are looking for a Procurement Specialist to support procure-to-pay activities for a long-term contract opportunity based in Cincinnati, Ohio. This position focuses on accurate invoice handling, purchase order coordination, payment follow-through, and supplier communication to keep operations running smoothly. The role will work closely with procurement, finance, and supply chain partners to address discrepancies, maintain strong controls, and improve day-to-day processing efficiency.

Responsibilities:
• Review and process supplier invoices by validating them against purchase orders, receipts, and supporting documentation.
• Investigate billing or receiving variances and coordinate with procurement, finance, and supply chain teams to resolve issues promptly.
• Monitor payment timelines to help ensure suppliers are paid according to agreed terms and established compliance standards.
• Maintain accurate procurement and financial records by supporting reconciliations and updating relevant transactional data.
• Assist with month-end and year-end close activities through invoice review, approval support, and account reconciliation tasks.
• Identify opportunities to simplify workflows, reduce manual processing, and support automation or continuous improvement efforts.
• Follow procurement policies, tax requirements, and accounting guidelines to help ensure consistent and compliant processing.
• Track operational metrics such as invoice turnaround time, payment cycle performance, and issue resolution trends.
• Build positive supplier relationships by responding to inquiries, addressing payment concerns, and supporting timely issue resolution.• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.
• 2–4 years of experience in accounts payable, procurement, or financial analysis; exposure to a multinational environment is preferred.
• Hands-on experience with invoice processing, purchase order administration, and payment reconciliation activities.
• Working knowledge of enterprise resource planning platforms such as SAP or Oracle, including accounts payable functionality.
• Solid understanding of the full invoice-to-payment lifecycle, including three-way matching and payment scheduling.
• Strong analytical and problem-solving skills with the ability to identify discrepancies and drive resolution.
• High level of accuracy and attention to detail in transactional processing, reconciliations, and policy compliance.
• Familiarity with automation tools, finance system training, or relevant certifications is considered an advantage.