Bi-Lingual HR Administrative Assistant

Job Description

Job Description

Top Job

Located in Fort Wayne, IN

Bi-Lingual Human Resources Administrative Assistant
Location: Van Wert, OH
Pay Range: $20.00 - $26.00 per hour (based on experience)
Employment Type: Full-Time

Summary:
Express Employment is seeking a dynamic and detail-oriented Bi-Lingual Human Resources Administrative Assistant to support the HR operations of a fast-paced manufacturing facility in Van Wert, Ohio. The ideal candidate will be fluent in English and Spanish , possess strong interpersonal skills, and have a passion for supporting people-centric processes. This role is pivotal in facilitating communication, maintaining compliance, and ensuring a seamless employee experience across all levels of the organization.

Position Overview:
The Bi-Lingual HR Administrative Assistant plays a vital role in supporting daily HR functions, including employee onboarding, data entry, compliance documentation, payroll support, and employee relations. This individual will serve as a critical liaison between English- and Spanish-speaking employees, ensuring clear communication and a positive workplace environment. The position requires exceptional organizational skills, a strong sense of confidentiality, and the ability to thrive in a fast-paced, manufacturing-focused environment.

Key Responsibilities:

HR Support & Administration

• Assist with all facets of the employee lifecycle including onboarding, orientation, and offboarding processes.
• Prepare, process, and maintain accurate personnel files, HR documentation, and compliance records.
• Support payroll preparation by collecting and verifying timekeeping data, attendance records, and PTO requests.
• Assist with the coordination of benefits enrollment, open enrollment, and benefits-related questions.
• Schedule and coordinate interviews, pre-employment screenings, and new hire orientations.
• Provide administrative support for performance evaluations, policy updates, and disciplinary documentation.

Employee Relations & Communication

• Act as a bilingual liaison to bridge communication between management and Spanish-speaking employees.
• Translate HR documents, policies, and communications from English to Spanish as needed.
• Support employee engagement initiatives, including recognition programs, events, and surveys.
• Respond to general HR inquiries and provide guidance on company policies and procedures.

Compliance & Recordkeeping

• Ensure all HR documentation is completed accurately and in compliance with federal, state, and company requirements.
• Maintain up-to-date knowledge of labor laws, safety protocols, and HR best practices.
• Support audits and reporting by preparing and organizing necessary records.

Qualifications:

• Fluency in English and Spanish (written and verbal) is required.
• 2+ years of administrative experience, preferably in an HR or manufacturing environment.
• Strong proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams).
• Exceptional organizational skills with a high level of attention to detail and accuracy.
• Excellent interpersonal and communication skills, with the ability to build trust across diverse teams.
• Ability to handle confidential information with discretion.
• Knowledge of basic HR policies, procedures, and compliance requirements preferred.

Schedule & Compensation:

• Full-time, Monday through Friday schedule.
• Pay range: $20.00 - $26.00 per hour , commensurate with experience and qualifications.
• Opportunities for advancement and professional growth available.

Why Join Express Employment:
This is a career-building opportunity to become part of a collaborative HR team supporting a thriving manufacturing facility. If you're passionate about people, communication, and creating a positive workplace culture - we want to hear from you.

#3417IN

Express Office: Fort Wayne

4705 Illinois Road

Suite 101

Fort Wayne, IN 46804