Office Administrator

Job Description

Job Description

Description:

We are looking for an office administrator to complete administrative tasks and provide support for our sales and management staff.

The ideal candidate will be detail-oriented, confident, and poised, and enjoy interacting with people. This role works closely with our sales staff and branch management.

M. Glosser & Sons is now 100% employee-owned! Through our new Employee Stock Ownership Plan (ESOP), every team member has a real stake in our success. When we grow, you grow—because we’re building the future together. Join us and be part of a team where your work truly pays off.

We offer a competitive benefits package including medical, dental, and vision benefits, paid holidays, paid vacation, life insurance and 401(k) matching.

This is a Salary position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Scan and organize mill certs
• Check incoming vendor invoices for discrepancies
• Match vendor invoices with bills of lading to prepare for receiving into the system
• Ensure incoming paperwork is processed in a timely manner
• Invoice shipped customer orders and transfers
• Assist with answering incoming phone calls
• Ensure truck fuel receipts are separated by truck, and mileage is recorded on each receipt
• Ensure Big Road e-logging is being done consistently by each driver
• Process credit card payments from customers
• Provide administrative support, including general document filing
• Assist with HR-related tasks, such as assisting with onboarding and gathering personnel paperwork as requested.
• Order supplies when needed.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Excellent communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Self-motivated and reliable
• Proficient with Microsoft Office Suite or related software to complete reports and logs.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• The ability to alternate between sitting and standing
• Must be able to lift up to 15 pounds at times.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required.
• 1-2 years’ experience in office administration