Administrative Assistant Specialist

Administrative Assistant Specialist | Lockheed Martin

This position supports the Vice President, ASBD. The diversified responsibilities include ensuring the VP is prepared for external & internal meetings and communicating with the VP regarding scheduling of meetings, important emails, meeting notices, phone messages, etc. The individual will proactively anticipate issues/solve problems (example: scheduling conflicts, etc.) while handling information with the highest level of confidentiality. Other responsibilities include managing detailed travel arrangements, expense reports, and credit card reconciliation. Daily activities will include assisting with: Managing complex executive calendars and actively resolving meeting conflicts Making executive travel arrangements to include domestic and international travel Generating and submitting timely executive expense reports Screening and directing callers to the proper point of contact Arranging meetings and conferences Receiving, referring, or answering mail, to include reviewing and properly re-directing e-mail with appropriate follow-up Reviewing drafts and finished documents for appropriate grammatical usage May provide guidance and direction, as needed, to other administrative professionals on the ASBD team.

The ideal candidate is highly self-motivated, professional, collaborative and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. Must be able to work with current technology (text messaging, IM, etc.) to ensure that there is no gap in communication with the VP and the team. Must be a United States (US) citizen. Candidate must be able to obtain and maintain an Interim Secret Security Clearance. Clearance is not required prior to start.