Vice President, Fiscal Planning & Analysis

Vice President, Fiscal Planning & Analysis

The Vice President, Fiscal Planning & Analysis is a senior finance leader responsible for overseeing the organization's financial planning, analysis, and contract management functions across a diverse portfolio of government and privately funded programs. This role provides leadership in budgeting, forecasting, financial reporting, and compliance, ensuring alignment with organizational priorities and funding requirements.

The Vice President serves as a key strategic partner to the Senior Vice President of Finance and Executive Leadership Team, translating financial data into actionable insights that support programmatic effectiveness and long-term sustainability. This role oversees complex funding streams which include federal, state, city, and private sources and ensures strong fiscal stewardship, regulatory compliance, and audit readiness.

The Vice President leads the Fiscal Planning & Analysis function, driving best practices in fiscal management, strengthening internal controls in partnership with the Controller, and fostering a culture of accountability, transparency, and continuous improvement.

Essential Job Functions

The Vice President will be responsible for the following duties:

Strategic Financial Leadership

• Provide senior leadership of the FP&A function, including financial planning, forecasting, and performance analysis across programs and cost centers.
• Partner with the Senior Vice President of Finance and Executive Leadership Team to support organizational strategy and financial decision-making.
• Translate financial data into actionable insights through variance analysis, trend evaluation, and scenario modeling.
• Support enterprise financial planning initiatives and special projects led by the Senior Vice President of Finance and members of the Executive Leadership Team.
• Identify financial risks and opportunities and recommend mitigation strategies.
• Support long-range financial planning to ensure sustainability across multiple funding streams.

Budgeting, Forecasting & Financial Analysis

• Lead the development and management of the organization's annual operating and program budgets.
• Oversee reforecasting processes and multi-year financial planning efforts.
• Direct monthly budget-to-actual reviews with program and senior leadership for all cost centers.
• Ensure accuracy and integrity of financial data, including cost allocations and reporting structures.
• Produce timely and decision-oriented financial reports for internal and external stakeholders.

Funding, Contracts & Compliance Oversight

• Oversee fiscal management of all funding sources, including federal, state, city, and private grants and contracts.
• Ensure compliance with all applicable regulations, including Uniform Guidance (2 CFR Part 200) and funder-specific requirements.
• Supervise preparation and review of all grant-related financial submissions, including proposals, renewals, and modifications.
• Oversee voucher submissions, reimbursement processes, and grant receivables tracking.
• Support preparation for internal and external audits, including the annual Single Audit (Uniform Guidance), by maintaining audit-ready fiscal documentation and coordinating required financial materials.
• Maintain audit-ready documentation and support internal and external audits.
• Represent GMHC in meetings with funders, auditors, and external stakeholders, as needed.

Portfolio & Contract Management

• Oversee financial performance of the organization's contract and program portfolio.
• Partner with Development and Program teams on proposal budgets and funding strategies.
• Monitor contract utilization and funding alignment to minimize financial risk and optimize revenue.
• Ensure alignment between financial reporting, contract deliverables, and program operations.

Leadership & Team Development

• Lead, mentor, and develop a high-performing FP&A team, which may include a Managing Director, Senior Fiscal Analysts, Fiscal Analysts, Junior Fiscal Analyst, and related staff.
• Establish and implement standardized processes, tools, and internal controls to enhance efficiency and accuracy.
• Foster cross-functional collaboration across Finance, Programs, Development, and Agency-wide.
• Promote a culture of accountability, continuous improvement, and professional development.

Special Skills and Knowledge

Required

• Minimum of 8 to 10 years of progressive nonprofit fiscal management experience, including at least 4 to 6 years in leadership roles.
• Strong expertise in government grants and contracts, including federal, state, city, and private funding streams.
• Demonstrated knowledge of nonprofit fiscal management, budgeting, forecasting, financial reporting, cost allocation, and restricted funding requirements.
• Strong understanding of compliance requirements related to government-funded programs, including Uniform Guidance and funder-specific fiscal requirements.
• Advanced financial modeling, forecasting, variance analysis, and analytical skills.
• Experience supporting audits, fiscal monitoring, contract reviews, and audit-ready documentation.
• Strong leadership, supervision, and team development skills, with the ability to manage, mentor, and develop fiscal staff.
• Ability to translate complex financial information into clear, actionable guidance for non-financial stakeholders.
• Strong communication, presentation, and relationship-building skills with internal and external stakeholders.
• Advanced proficiency in Microsoft Excel and financial management systems.
• Elevated level of integrity, discretion, diligence, and sound judgment when handling confidential financial, personnel, and organizational information.
• Ability to manage competing priorities and meet deadlines during high-volume reporting, budgeting, audit, and contract periods.

Preferred

• Experience working in a nonprofit, health services, human services, HIV/AIDS services, or government-funded environment.
• Experience with Single Audit preparation, fiscal monitoring visits, and government contract audits.
• Experience strengthening fiscal processes, internal controls, reporting tools, and cross-functional workflows.
• Familiarity with New York City, New York State, and federal contract management and reimbursement processes.

Education and Certification

Required

• Bachelor's degree in accounting, finance, business administration, public administration, nonprofit management, or a related field required.

Preferred

• Advanced degree, such as an MBA, MPA, MS in Finance, MS in Accounting, or related field preferred.
• CPA, CMA, CGMA, or other relevant financial certification preferred.
• Additional training or certification in nonprofit financial management, government grants management, contract management, or compliance preferred.

Technical Skills

The ideal candidate should have the following technical competencies to effectively manage case documentation, reporting, and client services:

Advanced proficiency in Microsoft Excel, including:

• Building and maintaining complex financial models, forecasts, and budget templates.
• Using advanced formulas, pivot tables, lookups, data validation, and scenario analysis to support accurate financial planning.
• Analyzing budget-to-actual results, cost allocations, spending trends, and funding utilization across programs and cost centers.
• Preparing clear financial schedules and analysis for senior leadership, auditors, funders, and internal stakeholders.

Advanced proficiency in Microsoft Office Suite, including:

• Outlook for email communication, scheduling, coordination, and follow-up with internal and external stakeholders.
• Word for preparing reports, fiscal narratives, policies, procedures, and official correspondence.
• PowerPoint for developing executive-level presentations, financial summaries, and materials for leadership, funders, auditors, and other stakeholders.
• Teams or other video conferencing platforms for virtual meetings, collaboration, and remote supervision.

Experience with financial management, budgeting, and reporting systems, including:

• Using accounting, budgeting, forecasting, and grant management systems to support financial planning and reporting.
• Maintaining accurate financial data, reporting structures, cost centers, and allocation details.
• Tracking grant budgets, contract spending, reimbursements, receivables, and funding utilization.
• Producing timely reports to support internal decision-making, audit preparation, and funder requirements.

Familiarity with government grants, contracts, and compliance systems, including:

• Federal, state, and city funding requirements, including Uniform Guidance and funder-specific reporting expectations.
• Online portals and systems used for grant submissions, voucher submissions, contract modifications, and reimbursement tracking.
• Documentation needed to support audit readiness, contract