AI Initiatives Program Coordinator

Job Description

Job Description

Occupational Summary
The Program Coordinator supports the partnerships and programs of Newman University's AI Initiatives. Reporting to the Dean for AI & Emerging Technologies, this role is responsible for executing partner communications, coordinating program logistics, supporting cohort delivery, and maintaining operational systems that ensure efficiency and responsiveness.

This position plays a key role in advancing the University's initiatives to help individuals and organizations adapt to artificial intelligence in ways that dignify work, strengthen human judgment, expand opportunity, and serve the common good. As an externally facing, execution-focused role, the Program Coordinator helps manage relationships, organize workflows, and ensure prospective and current partners receive timely, professional, and well-coordinated support. Work is carried out within established processes and under the guidance of the Dean.

What You’ll Do

• Coordinate day-to-day program and partnership workflows, including scheduling, meeting preparation, follow-up, and task tracking
• Support partnership development through outreach, communication, and guiding prospects through established processes
• Maintain accurate and organized records across CRM systems, pipelines, and partner documentation
• Prepare polished materials such as proposals, briefing packets, reports, and partner communications using approved templates
• Coordinate delivery of cohorts, workshops, and events, including logistics, communication, and post-program follow-up
• Support faculty, fellows, and external contributors by managing scheduling, materials, and coordination needs
• Track timelines, deliverables, and issues across projects, escalating risks or sensitive matters appropriately
• Represent the Institute in meetings and community settings in a professional, relationship-support capacity
• Contribute to reporting, compliance activities, and broader university initiatives as needed

What We’re Looking For

• Bachelor’s degree required; master’s degree preferred
• Experience in program coordination, operations, community engagement, or similar work
• Strong organizational skills with the ability to manage multiple projects, deadlines, and communications simultaneously
• Clear, professional communication skills across written and verbal formats
• Experience with CRM systems, spreadsheets, scheduling tools, and document preparation
• Ability to produce high-quality, polished materials and reports
• Sound judgment in following processes, working independently, and escalating complex or sensitive issues
• Commitment to the University’s Catholic mission, values, and service to the common good
• Authorization to work in the United States

Mission and Values
At Newman University, employees are part of a mission-driven community dedicated to empowering graduates to transform society through academic excellence, service, compassion, and leadership. Staff members play a vital role in shaping a supportive and purpose-centered environment where students are encouraged to make meaningful contributions to their professions and communities. For individuals seeking a career with impact, Newman University offers the opportunity to advance a mission that aspires to create positive change both locally and globally.

Ready to Make an Impact
If you are a detail-oriented professional who thrives in a collaborative, mission-driven environment and enjoys coordinating meaningful programs and partnerships, we encourage you to apply and help advance the work of Newman University's AI Initiatives.

Benefits Overview
Newman University offers a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off (PTO) and approximately 20 paid holidays/breaks
• Tuition Waiver for employee, spouse, and eligible dependents after one year of employment
• Additional benefits to support your health, financial security, and work-life balance

Founded in 1933, Newman University is a liberal arts institution grounded in Catholic values and traditions, yet is respectful of all faiths. At Newman you'll find people, programs, organizations and activities designed to educate the mind and inspire the spirit. Our low instructor-to-student ratio and collaborative faculty contribute to a positive learning environment. We are a sponsored ministry of the Adorers of the Blood of Christ, US Region. We invite you to join us in our work of empowering our graduates to transform society!

Newman University participates in E-Verify and will provide the federal government with Form I-9 information to confirm that new employees are authorized to work in the U.S. US Immigration law protects legally-authorized workers from discrimination based on their citizenship status and national origin.

Newman University is committed to hiring faculty and staff members that reflect the diversity of our region and to providing equal opportunities to all applicants and employees, according to all applicable equal opportunity and affirmative action laws, directives, and regulations of federal, state, and local governing bodies and agencies. In keeping this commitment, it is the policy of Newman University to base all employment decisions only on valid job requirements without regard to race, color, creed, religion, sex, national origin, genetic information, marital status, familial status, public assistance status, local human rights commission activity, disability, age, sexual orientation, gender identity, or status as a qualified protected veteran.

In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, Newman University will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at View phone number on ziprecruiter.com or email View email address on ziprecruiter.com in advance so necessary arrangements can be made.

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