Accounting Administrative Assistant

Job Description

Job Description

We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently.

Responsibilities:
• Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness.
• Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records.
• Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate.
• Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance.
• Coordinate internal announcements and help distribute communications clearly and promptly across teams.
• Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support.
• Track office equipment records and support basic fixed asset administration for internally used items.
• Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements.
• Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.• 2+ years of experience in an accounting clerk, administrative support, or similar office-based role.
• Working knowledge of accounts payable, accounts receivable, invoice processing, and data entry procedures.
• Experience using QuickBooks and other standard office software to manage records and routine transactions.
• Strong organizational skills with the ability to handle multiple tasks while maintaining accuracy and consistency.
• Familiarity with administrative documentation, recordkeeping, and general office coordination responsibilities.
• Basic understanding of fixed asset tracking and inventory support for office equipment and supplies.
• Clear written and verbal communication skills to support internal coordination and day-to-day administrative follow-up.