Executive Assistant

General Information

Name


Executive Assistant


Employment Type


Temp to Hire


Position level


Full-time


Virtual/Remote?


Yes


Labor Category


Office


Date


27-May-2026


City


San Mateo


State


California


Country


United States


Ref #


9247858950


Description & Requirements

Description

Executive Assistant I (Remote)

Join a leading biotechnology company dedicated to advancing innovative therapies. Our fast-paced environment fosters scientific discovery and cross-functional collaboration among clinical, scientific, and corporate teams.

Position Overview:
The Executive Assistant provides high-level administrative and operational support to senior executives. This role is trusted with sensitive information, manages multiple priorities, and acts as a key liaison to ensure efficient coordination of schedules, communications, and initiatives that drive our mission forward. Responsibilities:
Executive Support

• Manage complex executive calendars, scheduling meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries, visas, and expense reporting.
• Prepare meeting agendas, presentations, and briefing materials.
• Draft and edit correspondence, reports, and communications for senior leadership.
• Screen and prioritize incoming communications and requests.

Meeting & Event Coordination

• Plan and coordinate leadership and team meetings, as well as off-site events.
• Prepare meeting materials, record notes and action items, and track follow-ups.
• Coordinate logistics for internal meetings, scientific reviews, and leadership workshops.

Operational & Administrative Support

• Manage expense reports, purchase orders, and vendor coordination according to company policies.
• Support departmental budget tracking and administrative processes.
• Maintain organized records, files, and documentation.
• Assist with onboarding logistics for new team members.

Cross-Functional Coordination

• Serve as a liaison between executives and internal teams including R&D, Medical Affairs, Regulatory, Finance, HR, and external partners.
• Support communication flow across global stakeholders using tools to aggregate and disseminate information.
• Assist with project coordination and tracking of key initiatives.

Confidentiality & Professionalism

• Handle highly confidential and sensitive information with discretion.
• Represent the executive and organization with professionalism when interacting with employees, partners, and external stakeholders.

Qualifications:

• Bachelor's degree preferred, or equivalent relevant experience.
• 5+ years supporting senior executives in biotechnology, pharmaceutical, life sciences, or highly regulated industries.
• Exceptional organizational and time management skills.
• Ability to work East Coast hours and participate in virtual meetings with teams in Italy.
• Sound judgment, discretion, and professionalism in all interactions.

To Apply:
If you are an experienced Executive Assistant committed to supporting leadership in a dynamic biotechnology environment, we encourage you to submit your application!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly
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