Legal Billing & Admin Specialist - Hybrid Role

Legal Billing and Administrative Assistant Boutique Transactional Law Firm | Sorrento Mesa, San Diego, CA Salary Range: $65,000 to $85,000 annually, depending on experience Solomon Minton Cardinal Doyle & Smith LLP is a boutique San Diego law firm focused on transactional commercial real estate and corporate matters, with a collegial and professional environment focused on sophisticated client service rather than high-volume litigation. Our close-knit team includes nine attorneys and one paralegal, and we are looking for a detail-oriented, organized, and client-service-minded Legal Billing and Administrative Assistant to join us. This is a great opportunity for someone who enjoys working in a professional, collaborative law firm environment and wants to grow with a supportive team. Training will be provided, but experience with a legal billing software and QuickBooks is required (with Clio Manage experience a plus), and experience with NetDocuments / NetDocs is strongly preferred. Position Overview The Legal Billing and Administrative Assistant will support the firm’s billing, administrative, document management, and day-to-day office operations. The ideal candidate is discreet, reliable, highly organized, and comfortable balancing billing responsibilities with supporting the operational effectiveness of the firm and assisting attorneys with high-level administrative coordination. This is a full-time position based in our Sorrento Mesa office. The schedule is Monday through Friday, 9:00 a.m. to 5:00 p.m. The position will be fully in-office during the first 90–120 days for training and onboarding, with the opportunity to transition to a hybrid schedule of at least three days per week in office thereafter. Comfort learning and working with evolving legal and AI-enabled technology is valued. We are looking to hire immediately. Responsibilities Responsibilities include: Preparing and assisting with client billing using Clio Manage Processing all AR that are not paid through Clio (i.e., checks, wires, LawPay, PayPal, and ACHs) Processing AP Time entry, invoicing, and billing follow-up Supporting trust accounting processes Assisting with collections follow-up E-billing and expense tracking Coordinating with QuickBooks and LawPay as needed Maintaining and organizing documents and client/matter files in NetDocuments / NetDocs Answering phones and providing professional client-facing support Calendar support and general administrative assistance Handling mail, scanning, and document organization Assisting with Secretary of State filings Performing conflicts checks Coordinating vendors and office supplies Supporting attorneys, the paralegal, and firm operations as needed Prepare AR and attorney timekeeping reports Qualifications Experience using a legal billing software and QuickBooks Proficiency with Microsoft Word, Excel, Outlook, Adobe, and related office tools Experience with NetDocuments / NetDocs or a comparable legal document management system Experience with legal billing, invoicing, e-billing, or trust accounting support Experience supporting attorneys or professional services teams Strong attention to detail and accuracy Excellent organizational and follow-through skills Professional, discreet, and dependable Strong written and verbal communication skills Client-service mindset Compensation and Benefits The expected salary range for this position is $65,000 to $85,000 annually. Actual compensation will depend on experience, qualifications, skill set, and other job-related factors. #J-18808-Ljbffr Solomon Minton Cardinal Doyle & Smith LLP