Administrative Assistant - Bilingual

Administrative Assistant - Bilingual

Location: Temecula, CA

Pay: $23.00 - $25.00 per hour

Schedule: 7:30am – 4:30pm, Monday to Friday

Position Overview:

We are seeking a highly organized and professional Administrative Assistant to support senior management in a fast-paced manufacturing environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Key Responsibilities:

• Provide administrative support to senior management and leadership team
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare reports, presentations, and correspondence
• Handle email communications and respond on behalf of management as needed
• Assist with project coordination and follow-ups to ensure timely completion
• Attend management meetings, take accurate notes, and distribute meeting summaries
• Support event planning, including meetings, company events, and team activities
• Perform data entry and maintain accurate records and filing systems
• Assist with basic HR-related tasks such as onboarding coordination and document tracking
• Coordinate travel arrangements and logistics when needed
• Maintain office organization and support general administrative functions

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• High level of professionalism and discretion when handling confidential information
• Proficiency in Microsoft Word and Outlook; basic knowledge of Excel
• Ability to work independently and as part of a team
• Experience supporting senior management preferred
• Basic understanding of HR functions is a plus
• 3+ years of related experience

Preferred Skills:

• Experience in a manufacturing or industrial environment
• Strong attention to detail and problem-solving skills
• Ability to prioritize tasks in a fast-paced setting
• Bilingual English/Spanish preferred

Why Join Us:

• Opportunity to work closely with senior leadership
• Collaborative and dynamic work environment