International Documentation Coordinator

International Documentation Coordinator

The International Documentation Coordinator is responsible for preparing, reviewing, and managing all documentation required for international shipments to ensure accuracy, timeliness, and compliance with global trade regulations. This role works closely with logistics teams, freight forwarders, customs brokers, and internal stakeholders to support smooth import and export processes. The coordinator plays a critical role in preventing shipment delays, customs issues, and compliance risks through careful attention to detail and effective communication.

Essential Duties and Responsibilities:

• Prepare, review, and issue accurate international shipping documents, including commercial invoices, packing lists, bills of lading, certificates of origin, and export/import declarations
• Ensure all documentation complies with international trade regulations, customs requirements, Incoterms, and company policies
• Verify shipment details such as product descriptions, HS codes, quantities, values, and country of origin for accuracy and consistency
• Coordinate with freight forwarders, customs brokers, carriers, and internal teams to ensure timely submission of documents
• Monitor shipments to identify and resolve documentation discrepancies that could result in customs delays or holds
• Maintain organized and accurate records of all international shipping documentation for audit and compliance purposes
• Support customs clearance processes by responding to documentation inquiries and providing required corrective actions
• Collaborate with logistics, customer service, finance, and trade compliance teams to support smooth international operations
• Assist with internal and external audits related to international trade and shipping documentation
• Continuously identify opportunities to improve documentation accuracy, efficiency, and compliance
• Other duties assigned by international documentation supervisor

Other Duties and Responsibilities:

• Understand and adhere to Good Manufacturing Practices.
• Safety Protocol
  • Stop any observed unsafe acts and obey facility safety rules and procedures.
  • Correct or report any observed safety hazards.
  • Support safety policies and programs.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

Qualifications:

Education Required:

• Bachelor's Degree in a related field preferred.
• Equivalent combination of education and/or experience may be considered.

Experience Required:

• Minimum two (2) years of experience with the transportation industry, international business, or related field required.
• Minimum two (2) years of experience with dairy exports preferred.
• Bilingual based on country requirements preferred.

Skills Required:

• Knowledge in domestic and international business acumen, understanding of current and future policies, practices, trends, technology and information affecting the organization, familiarity with the competition, and comprehension of how strategies work in marketplace.
• Ability to work in a fast-paced environment.
• Ability to work with minimum supervision, adapt to a changing environment quickly, and think independently.
• Maintain updated knowledge and understanding of international, federal and state employment and labor laws, regulations, procedures, and standards.
• Exchange basic informational data (fill out forms/checklists, make own appointments, etc.); interview to gather information; advise others on alternatives/options; coach and counsel others; read, understand and explain technical data; compose business correspondence and reports, both routine and complex; attention to detail.
• Ability to innovate and create always seeking ways to continue to strive towards Agropur's standard of excellence.
• Absolute commitment to represent Agropur Values, vision and mission.
• Demonstrate excellent organizational skills, establish priorities, ability to multitask, and meet deadlines.
• Implement processes to organize and complete tasks, organize people and activities to support the process flow, ability to measure process success, insight to see opportunities for synergy and integration, and the aptitude to simplify complex processes.
• Strong interpersonal skills and ability to work effectively at all levels in a collaborative team environment.
• The ability to multitask and change directions quickly is necessary due to the nature of the position.
• Dedication to meet the expectations and requirements of internal and external customers; acts with customers in mind.
• Seek out and participate in appropriate training and professional. Stay current in field and utilize that information where practical.
• Basic math plus fractions, decimals and percentages, as well as algebraic calculations.
• Intermediate computer skills with Microsoft Excel, Power Point, Word, and Outlook and field-specific software.
• Exhibit a professional manner in dealing with others and work to maintain constructive working relationships.

Agropur welcomes people from all backgrounds and origins. We are proud to be an employer with a diverse community and are committed to providing a respectful and inclusive experience for all employees and applicants. We will work with candidates who request accommodation. Please note that an adequate knowledge of French is required for positions in Quebec. Agropur uses artificial intelligence technology to assist our recruiters in screening, assessing, or selecting applicants for this position.

In this text, the use of the masculine gender to designate persons is intended only to lighten the text.